Pharma Event Logistics Coordinator - Hybrid Role

Veeva Systems; Lyndhurst (NJ); Hybrid; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Flexible PTO

Retirement programs

Charitable giving program

Job summary

Veeva Systems is seeking a Logistics Coordinator to execute pharmaceutical educational events, ensuring on-time delivery within budget and in compliance with policies. The role requires communication across internal/external stakeholders in a fast-paced environment.

The position is hybrid, with in-office time required on Tue, Wed, and Thu every week. Candidates should have 1+ years in sales, hospitality, pharma, or related fields and strong MS Office and Gmail skills.

Qualifications

• Professional and clear oral and written communication to manage high phone and email volume.
• Demonstrated ability to work in a fast-paced environment with shifting priorities.
• Proficiency in MS Office (Word, Excel) and Gmail for daily operations.

Responsibilities

• Coordinate venue, menu, AV, and transportation arrangements.
• Manage program budgets and ensure alignment with customer rules and guidelines.
• Track contracts, materials, and payments with vendors and internal teams.
• Maintain high-volume event communications with sales and faculty.
• Support after-hours phone coverage as needed on a rotation basis.

Skills

Communication

MS Office

Gmail

Customer service

Problem solving

Education

High School Diploma

College degree preferred

Tools

MS Excel

Pivot Tables

VLOOKUP

Job description

Veeva Systems is seeking a Logistics Coordinator to execute pharmaceutical educational events, ensuring on-time delivery within budget and in compliance with policies. The role requires communication across internal/external stakeholders in a fast-paced environment.

The position is hybrid, with in-office time required on Tue, Wed, and Thu every week. Candidates should have 1+ years in sales, hospitality, pharma, or related fields and strong MS Office and Gmail skills.