Programming Coordinator

Town of Parker - Parker Arts; Parker (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Parker Arts in Parker, CO is seeking an experienced Arts Program Manager to oversee the season schedule, budget development, and resource management for a diverse lineup of productions.

You will coordinate contracts, partnerships, and productions, supervise staff, and ensure events align with the Town's mission while delivering high-quality artistic experiences.

Qualifications

• Must be at least 18 years old and have two years of experience in related programming.
• Bachelor’s degree in theatre, theatre production, stage management, or related field preferred.
• Possession of or ability to obtain a valid driver’s license and CPR/AED certifications upon hire.

Responsibilities

• Researches, selects, budgets, and schedules professional programs presented at Parker Arts.
• Identifies potential programs and partnerships.
• Negotiates contracts and manages contracts from initial outreach through production completion.
• Manages royalty accounts, agreements, and payments for presented and produced programs.
• Plans and reconciles theater expense, revenue, and hospitality budgets.
• Supervises part-time employees, volunteers, and production staff as needed.

Education

Bachelor’s degree in theatre, theatre production, stage management, or related field

Job description

Job Summary
Under general supervision, this position creates and manages the season schedule for Parker Arts, including budget development, resource management, and provides artistic direction that aligns with the Town’s mission and vision.

Examples of Essential Duties
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily while consistently demonstrating the Town’s core values of integrity, innovation, commitment to quality service, and teamwork. Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential duties. The below list is intended to be illustrative of the responsibilities of this position and is not all encompassing. This job description does not constitute an employment agreement and the Town may change these duties at any time.

Researches, selects, negotiates, budgets, and schedules professional programs presented at Parker Arts, including mainstage productions, Schoolhouse Theater productions, national educational productions, Discovery Park concerts, and special events.
Identifies, researches, and facilitates potential programs and partnerships.
Attends booking consortium meetings and booking conferences; develops and maintains contacts with national and regional colleagues.
Procures and coordinates produced theater programming from initial outreach through contract and production completion.
Manages royalty accounts, agreements, and payments for presented and produced programs.
Manages Parker Arts presenting and producing partners by coordinating production timelines, facilitating communication, overseeing programming and production negotiations, and serving as the primary liaison.
Works closely with staff to ensure theater is appropriately scheduled, resourced, and staffed for presented programs.
Plans, monitors, and reconciles theater expense, revenue, and hospitality budgets.
Supervises part-time employees, volunteers, and production staff as needed .
Budgets, coordinates, plans, and implements hospitality requirements for national touring programs including catering, lodging, and transportation; tracks in-kind donations for hospitality services.
Manages contracts from initial preparation through execution, including editing, artist/department routing, budget management, and accounts payable.
Works with production staff in the planning, setup, scheduling, and on-site management of presented events; works with marketing staff on marketing and promotional requirements for presented events.
Works closely with production and facility staff on theater and backstage area improvements.
Maintains performance and production schedule within scheduling database; generates schedules, and communicates with staff to ensure presented events, rentals, education, and event calendars are coordinated.
Creates and maintains positive relationships with facility users, patrons, Parker Arts presenting and producing partners, and other departments by working diligently to resolve problems; helps maintain a safe working environment for employees, performers, and patrons.
Performs other related duties as assigned.

Minimum Qualifications
The requirements listed below are representative of the education, experience, certification and/or licensure required. An equivalent combination of education and experience to perform the essential duties and meet the necessary employment standards may be considered.

Must be at least eighteen (18) years old and have two (2) years of experience in related programming.

A bachelor’s degree in theatre, theatre production, stage management, or related field and supervisory experience is preferred.

Possession of or ability to readily obtain a valid Driver’s License issued by the State of Colorado for the type of vehicle or equipment operated; safe driving record and a minimum of two (2) years of driving history.

Possession of or ability to readily obtain the following certifications upon hire: CPR Certification and AED Certification.