Program Support Technician (Timekeeper HR): Virginia Correctional Center for Women #00017

Commonwealth of VA Careers; Virginia; On-site; USD 39,000 - 55,000; Full time

Job summary

Commonwealth of VA Careers is seeking a Program Support Technician (Timekeeper HR) at the Virginia Correctional Center for Women. The role focuses on direct HR program support related to timekeeping and payroll, with involvement across HR tasks as needed.

The position requires strong office skills, customer service experience, and proficiency in Microsoft Office. Prior experience with DOCTime and payroll processes is preferred, and adherence to regulations is essential for successful performance.

Qualifications

• Experience with office practices, procedures and equipment.
• Strong written and verbal communication in English.
• Proficient with Word and Excel for office tasks.
• Ability to follow rules, stay organized and meet deadlines.

Responsibilities

• Provide HR program support related to timekeeping and payroll.
• Assist in semi-monthly payroll processes.
• Prepare and transmit DOC-3 forms to payroll.
• Enter transactions into Cardinal and DOCtime systems.

Skills

Microsoft Office

Customer service

Office procedures

Written and verbal communication

Timekeeping

Attention to detail

Organizational skills

Learning new procedures

Tools

Cardinal

DOCtime

Job description

Title: Program Support Technician (Timekeeper HR): Virginia Correctional Center for Women #00017

State Role Title:Admin and Office Spec III

Hiring Range: $38,807.00 - $54,617.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location:Virginia Corr Ctr For Women

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

To provide direct Human Resource (HR) program support to staff relative to timekeeping, and various other areas of Human Resources as required. Assists in all facets of semi-monthly payroll, creates Department of Corrections DOC-3's, sends packets to payroll office at Atmore headquarters, keys transactions into Cardinal and DOCtime.

Minimum Qualifications

Considerable knowledge of offices practices, procedures, and office equipment. Working knowledge of a variety of manual and automated filing systems; of Standard English grammar, punctuation, and usage. Demonstrated skill in the use of Microsoft Office to include Word, Excel, and to accomplish office support requirements. Demonstrated ability to interpret and follow oral and written rules and regulation; to maintain harmonious working and public relations; to learn new practices, procedures, and equipment operations. Demonstrated ability to organize and complete work assignments with minimal guidance from others; to understand and apply operating procedures and compose written response to inquiries. Considerable recent experience providing customer service and administrative support in a professional office setting. Demonstrated ability to set up and maintain automated and manual filing systems. Demonstrated ability to communicate effectively (both oral and written) with customers, employees, and other individuals to answer questions, disseminate or explain information in a courteous manner. Demonstrated ability to prioritize work, meet deadlines and complete tasks in a timely manner.

Additional Considerations

Prefer prior HR experience; Customer service and administrative support in a professional office setting. Recent experience using office equipment (i.e., computers, printers, copier, and fax machine). Background in record keeping, prior timekeeping experience preferable using DOCTime.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

If selected as a finalist with the Virginia Department of Corrections (VADOC), candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: [phone]

Email: Emailed applications are not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.