Human Resources Analyst/Recruiter (Hourly): Coffeewood Correctional Center #W0006

Commonwealth of VA Careers; Culpeper (VA); On-site; USD 36,000 - 53,000; Part time

Job summary

Commonwealth of VA Careers at Coffeewood Correctional Center seeks a Human Resources Analyst/Recruiter (Hourly) to handle daily HR duties, assist with recruitment, payroll record maintenance, and HRIS data entry, including posting job ads and coordinating interviews.

This wage position is limited to 1,500 hours per agency per year, with a maximum of 29 hours per week on average, and offers no state benefits. A high school diploma and valid driver's license are required along with HR experience.

Qualifications

• High School Diploma or Equivalent.
• Verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Proficient with Microsoft Office Suite.

Responsibilities

• Perform daily HR duties at a DOC institution.
• Assist with recruitment and payroll record maintenance.
• Post job ads and coordinate hiring events.
• Serve as liaison between HR and employees and support HR operations.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

Microsoft Office

HRIS

Payroll processing

Policy knowledge

Education

High school diploma or equivalent

Tools

HRIS

Job description

Job Details

• Title: Human Resources Analyst/Recruiter (Hourly): Coffeewood Correctional Center #W0006
• State Role Title: Human Resources Analyst I
• Hiring Range: $26.13. - $38.51 an Hour
• Pay Band: 4
• Agency: Dept of Corr - Central Admin
• Location: Coffeewood Correctional Center
• Agency Website: www.vadoc.virginia.gov
• Recruitment Type: General Public - G

Job Duties

Responsible for the daily administrative and Human Resources (HR) duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Attends hiring events/job fairs. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer (HRO) to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the HRO in day-to-day duties to provide effective customer service in all areas of Human Resources.
This is a wage (hourly) position limited to working no more than 1,500 hours per agency during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Minimum Qualifications

High School Diploma or Equivalent. Valid Driver's License. Proven experience as a Human Resources (HR) Assistant, Staff Assistant, or relevant human resources/administrative position. Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker’s Compensation. Excellent verbal and written communication skills. Excellent interpersonal skills to interact with all levels of management with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational and time management skills with attention to detail. Proficient with Microsoft Office Suite or related software. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Effective HR administration and people management skills. Exposure to payroll practices. Good understanding of HR functions and best practices. Knowledge of general Human Resource policies and procedures.

Additional Considerations

Hands-on prior experience with an HR system (such as HRIS or HRMS). Familiarity with HR applicant software and resume databases. Some experience as an HR Assistant will be preferred. Knowledge of Department of Corrections (DOC) policies and procedures related to Human Resources. Working knowledge of timekeeping practices. Courses in business, office practices and procedures, and automated business applications.

Special Instructions

Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre‑employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.
Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: [phone]

Email: Emailed applications are not accepted.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.