Human Resource Assistant: State Farm Correctional Center #00605

Commonwealth of VA Careers; Virginia; Presencial; USD 43.000 - 56.000; Jornada completa

Descripción de la vacante

Virginia Department of Corrections is seeking an HR Assistant at the State Farm Correctional Center. The role supports daily HR duties, recruitment, payroll processing, benefits administration, and records management within the HR unit.

Responsibilities include coordinating meetings, maintaining employee records in HRIS, data entry into multiple databases, and acting as a liaison to ensure prompt resolution of requests. Strong communication and confidentiality are essential.

Formación

• High School Diploma or Equivalent required.
• Experience as HR Assistant, Staff Assistant, or relevant HR/admin role preferred.
• Knowledge of HR policies and procedures, FLSA, FMLA, ADA, and payroll practices.

Responsabilidades

• Perform daily administrative and HR duties for the DOC institution.
• Assist with recruitment and record maintenance for payroll processing.
• Provide clerical support to HR staff and act as liaison between HR and employees.

Conocimientos

HR Administration

Microsoft Office

Payroll knowledge

Records management

Communication skills

Educación

High School Diploma or Equivalent

Herramientas

HRIS

Payroll systems

Descripción del empleo

Title

Human Resource Assistant: State Farm Correctional Center #00605

State Role Title

Admin and Office Spec III

Hiring Range

$42,950.00 - $56,453.00

Pay Band

3

Agency

Dept of Corr - Central Admin

Location

State Farm Correctional Center

Agency Website

www.vadoc.virginia.gov

Recruitment Type

General Public - G

Job Duties

Responsible for the daily administrative and HR duties at a Department of Corrections (DOC) institution. Provide assistance with recruitment and record maintenance for payroll processing as well as provide clerical support to all employees. The job involves a wide range of support activities inside HR unit, from coordinating meetings to maintaining employee records/database (manual and electronic) to posting job ads. Also, act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. Provides clerical and administrative assistance to the Human Resources Officer to ensure accurate and efficient administration of human resource operations to include recruiting, payroll processing, benefits administration, personnel file maintenance, data entry into Page-up, Cardinal, BES and the database and assist, when necessary, with time/leave maintenance. Acts as an HR advocate and assists the Human Resource Officer in day-to-day duties to provide effective customer service in all areas of Human Resources.

Minimum Qualifications

High School Diploma or Equivalent. Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position. Knowledge of federal, state policies and procedures related to Human Resources including Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA), Virginia Sickness and Disability Program (VSDP), Americans with Disabilities Act (ADA), and Worker's Compensation. Excellent verbal and written communication skills. Excellent interpersonal skills to interact with all levels of management with the demonstrated ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. Excellent organizational and time management skills with attention to detail. Proficient with Microsoft Office Suite or related software. Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications. Effective HR administration and people management skills. Exposure to payroll practices. Good understanding of HR functions and best practices. Knowledge of general Human Resource policies and procedures.

Additional Considerations

Hands-on prior experience with an HR system such as Human Resources Management System (HRMS). Familiarity with HR applicant software and resume databases. Some experience as an HR Assistant will be preferred. Knowledge of DOC policies and procedures related to Human Resources. Working knowledge of timekeeping practices. Courses in business, office practices and procedures, and automated business applications.

Contact Information

Name: Human Resources

Phone: [phone]

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.