Program Support Technician (HR - Timekeeper): Coffeewood Correctional Center #00107

Commonwealth of VA Careers; Culpeper (VA); On-site; USD 39,000 - 55,000; Full time

Job summary

Commonwealth of VA Careers seeks a Program Support Technician (HR - Timekeeper) at Coffeewood Correctional Center. You will provide direct HR program support on timekeeping, payroll data entry, benefits coordination, and related duties.

The role emphasizes accuracy in processing semi-monthly payroll, maintaining records in Cardinal and PageUp, and ensuring FMLA and STD compliance, with attention to confidentiality and customer service.

Qualifications

• Experience providing customer and administrative support in a professional office setting.
• Proficiency with Microsoft Word and Excel.
• Ability to organize, meet deadlines, and handle data entry.
• Strong communication with customers and staff.
• Ability to perform basic mathematical calculations.
• Experience maintaining filing systems and inventory.

Responsibilities

• Provide HR program support for timekeeping, recruitment, benefits.
• Oversee STD program and monitor FMLA/Parental Leave compliance.
• Assist with semi-monthly payroll and data entry to Cardinal and PageUp.
• Create employment and interview packets.
• Prepare and send packets to payroll.

Skills

Customer service

Administrative support

Data entry

MS Office

Communication

Organization

Filing

Inventory management

Numerical ability

Education

Post-secondary courses in office administration

Office administration certification

Tools

Cardinal

PageUp

HRIS systems

Job description

Title

Program Support Technician (HR - Timekeeper): Coffeewood Correctional Center #00107

State Role Title

Admin and Office Spec III

Hiring Range

$38,807.00 - $54,617.00

Pay Band

3

Agency

Dept of Corr - Central Admin

Location

Coffeewood Correctional Center

Agency Website

www.vadoc.virginia.gov

Recruitment Type

General Public - G

Job Duties

To provide direct Human Resource program support to staff relative to timekeeping, employee relations, recruitment, benefits programs, and various other areas of Human Resources as required. Oversees and administers Short Term Disability (STD) program and monitors each case along with Family Leave Medical Act (FMLA) and Parental Leave compliance. Assists in all facets of semi-monthly payroll, creates Department of Corrections (DOC)-3's, sends packets to payroll office at Atmore headquarters, keys transactions into Cardinal and Page-up. Creates employment packets for all new hires. Creates interview packets.

Minimum Qualifications

Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting. Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system). Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner. Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information. Demonstrated ability to perform mathematical calculations and work with numerical data. Demonstrated ability to set up and maintain automated and manual filing systems. Demonstrated ability to maintain and update inventory.

Additional Considerations

Prefer post-secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field. Prefer administrative experience in a criminal justice, court, or law office setting. Demonstrated skill in inputting data into an automated database other than Microsoft Office.

Selected Candidate Expectations

• Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
• Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
• Application Requirements: Application and/or résumé for this position are only accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or résumé.
• Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
• VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
• VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
• Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: [phone]

Email: Emailed applications are not accepted.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note

Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.