Program Support Specialist

Alliance Data Systems; Atlanta (GA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the CARE-PC at the Robert Wood Johnson Medical School. The role supports administrative, fiscal, contractual and regulatory activities for current and new awards, including NIH and AHRQ/PCORI projects.

Hybrid work arrangements are possible under Rutgers policy. The position focuses on developing SOPs, maintaining records, facilitating travel and expense processes, and coordinating with faculty, staff and

Qualifications

• Provide advanced administrative support under leadership guidance.
• Evaluate program activities and identify opportunities for improvement.
• Research goods/services, process requisitions, and monitor expenditures.

Responsibilities

• Provide advanced administrative support, contribute to program development, and evaluate activities for improvement under leadership guidance.
• Evaluate ongoing CARE-PC and NAFMR programs to identify opportunities for improvement.
• Research goods/services, submit purchase requisitions, monitor blanket purchase orders, and ensure expenditures align with funds.
• Oversee database and tracking systems for financial transactions and prepare budget/statistical reports.
• Initiate agreements and contracts with external entities, oversee arrangements and invoices for cost recovery.
• Negotiate service contracts and review vendor bid specifications as needed.
• Organize and maintain records, providing information for reports per guidelines.
• Execute data collection, analysis, entry, and retrieval using various software packages.
• Develop and implement SOPs to streamline administrative processes and assist staff and students with calendars, expense reports, honoraria, stipends, and travel arrangements.

Job description

Program Support Specialist

Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the Center Advancing Research and Evaluation for Patient-Centered Care (CARE-PC) at the Robert Wood Johnson Medical School. Under the guidance of the Principal Management Assistant, the Program Support Specialist contributes to the administrative, fiscal, contractual and regulatory activities of CARE-PC’s future and current awards, including several NIH R01, R00, AHRQ/PCORI P30, NCATS UL1 awards, and activities of the Rutgers Network of Affiliated Family Medicine Residencies (NAFMR).

Responsibilities

• Provide advanced administrative support, contribute to program development, and evaluate activities for improvement under the guidance and direction of leadership and the Program Support Coordinator.


• Evaluate ongoing CARE-PC and NAFMR programs and activities periodically to identify improvement opportunities and enhance functionality.


• Research goods/services, submit purchase requisitions, monitor blanket purchase orders, and ensure expenditures align with allocated funds.


• Oversee database and tracking systems for financial transactions and prepare budget/statistical reports as requested.


• Initiate agreements and contracts with external entities, oversee special arrangements, procedures, and invoices for cost recovery.


• Negotiate service contracts and review/revise vendor bid specifications as needed.


• Organize and maintain both paper and digital records, providing information for reports as needed following prescribed guidelines.


• Execute data collection, analysis, entry, and retrieval using various software packages.


• In collaboration with management, develop and implement standard operating procedures (SOP’s) to streamline administrative processes and assist faculty, staff, and students with maintaining calendars, processing expense reports, honoraria, stipends, and travel arrangements.

Position Status

Full Time.

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System.