Program Support & Operations Specialist (Hybrid)

Alliance Data Systems; Atlanta (GA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the CARE-PC at the Robert Wood Johnson Medical School. The role supports administrative, fiscal, contractual and regulatory activities for current and new awards, including NIH and AHRQ/PCORI projects.

Hybrid work arrangements are possible under Rutgers policy. The position focuses on developing SOPs, maintaining records, facilitating travel and expense processes, and coordinating with faculty, staff and

Qualifications

• Provide advanced administrative support under leadership guidance.
• Evaluate program activities and identify opportunities for improvement.
• Research goods/services, process requisitions, and monitor expenditures.

Responsibilities

• Provide advanced administrative support, contribute to program development, and evaluate activities for improvement under leadership guidance.
• Evaluate ongoing CARE-PC and NAFMR programs to identify opportunities for improvement.
• Research goods/services, submit purchase requisitions, monitor blanket purchase orders, and ensure expenditures align with funds.
• Oversee database and tracking systems for financial transactions and prepare budget/statistical reports.
• Initiate agreements and contracts with external entities, oversee arrangements and invoices for cost recovery.
• Negotiate service contracts and review vendor bid specifications as needed.
• Organize and maintain records, providing information for reports per guidelines.
• Execute data collection, analysis, entry, and retrieval using various software packages.
• Develop and implement SOPs to streamline administrative processes and assist staff and students with calendars, expense reports, honoraria, stipends, and travel arrangements.

Job description

Rutgers, The State University of New Jersey, is seeking a Program Support Specialist for the CARE-PC at the Robert Wood Johnson Medical School. The role supports administrative, fiscal, contractual and regulatory activities for current and new awards, including NIH and AHRQ/PCORI projects.

Hybrid work arrangements are possible under Rutgers policy. The position focuses on developing SOPs, maintaining records, facilitating travel and expense processes, and coordinating with faculty, staff and