Program Support Assistant

U.S. Department of Veterans Affairs; Walla Walla (WA); On-site; USD 42,000 - 64,000; Full time

Job summary

U.S. Department of Veterans Affairs in Walla Walla, WA seeks a Program Support Assistant to support the Activations Program and Planning section within Facilities Management.

The role focuses on administrative, technical, and clerical tasks to ensure efficient operation of the program. The position requires one year of specialized experience at GS-05 level, with time-in-grade considerations for current federal employees.

Qualifications

• One year of specialized experience equivalent to GS-05 in the Federal service.
• Experience coordinating data from multiple sources and reviewing documents for omissions or inconsistencies.
• Experience maintaining appointment calendars, scheduling meetings, and preparing minutes.

Responsibilities

• Collects, compiles, and tracks data from existing databases.
• Performs detailed data analysis and generates reports.
• Coordinates incoming data from multiple sources and ensures data entry is complete and accurate.
• Maintains program files and records.
• Schedules appointments and coordinates meetings; prepares minutes.
• Manages office credit card; coordinates procurement needs and obligations.
• Assists with scheduling and dispatching vehicles; supports GPS tracking system.
• Performs timekeeping duties and other related duties as assigned.

Skills

Data collection

Data tracking

Data entry accuracy

Report generation

Scheduling

Timekeeping

Procurement coordination

Vehicle management

Tools

GPS tracking system

Facility forms

Job description

Summary

The employee serves as the Program Support Assistant to the Facilities Management Service at the Jonathan M. Wainwright Memorial Medical Center in Walla Walla - WA. The primary responsibility of this position is to perform administrative - technical - and clerical tasks in support of the Activations Program and the Planning section which are organized and aligned under the Office of the Chief - Facilities Management Service.

Summary

The employee serves as the Program Support Assistant to the Facilities Management Service at the Jonathan M. Wainwright Memorial Medical Center in Walla Walla - WA. The primary responsibility of this position is to perform administrative - technical - and clerical tasks in support of the Activations Program and the Planning section which are organized and aligned under the Office of the Chief - Facilities Management Service.

Qualifications

To qualify for this position - applicants must meet all requirements within 30 days of the closing date of this announcement - 10/19/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS-06 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: conducting data collecting - compiling data - tracking data and statistical information from existing databases; coordinating incoming data from a variety of sources - reviewing documents - reports and/or applications for omissions and inconsistencies; ensuring data entry is complete and accurate; generating a variety of reports; maintaining appointment calendar - scheduling - coordinating meetings - preparing meeting minutes and scheduling conferences and serving as timekeeper. Preferred Experience: One year in an office environment supporting facilities management - construction - or similar. Some past experience purchasing on behalf of the organization. Physical Demands: The work is performed mostly in an office setting - that is heated - cooled and properly ventilated. Normal safety precautions are observed while working and making contact with hospital personnel in other areas of the hospital environment. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• Duties include but are not limited to: Collects compiles - and tracks data and statistical information independently from existing databases
• Performs a detailed analysis of data and generates a variety of reports
• Coordinates incoming data from a variety of sources - reviews documents - reports - and/or applications or omissions and inconsistencies - and ensures data entry is complete and accurate
• Deals with a variety of highly complex - technical reports independently
• Maintains subject matter files and records that relate to the work of the program areas supported
• Schedules appointments - coordinates meetings - prepare meeting minutes and schedules conferences
• Serves as office credit card holder
• responsible for coordinating with program personnel to establish purchase requirements and execute procurements
• Prepares obligations utilizing facility forms - monitors and tracks several Fund Control Points
• Identifies the customer's situation properly and performs the tasks required to resolve the customer's questions/issues accurately and in a timely manner
• Assists with scheduling and dispatching approximately 60 leased and owned vehicles for employee use
• Assists with management of vehicle GPS tracking system including database configuration and tracking vehicles to ensure applicable policies and rules are followed by drivers
• Assists with timekeeping duties
• Performs other related duties as assigned
• Work Schedule: Monday - Friday - 8:00am - 4:30pm Virtual: This is not a virtual position
• Position Description/PD#: Program Support Assistant/PD803190 Relocation/Recruitment Incentives: Not authorized
• Critical Skills Incentive (CSI): Not approved
• Permanent Change of Station (PCS): Not authorized.