Program Analyst

U.S. Department of Veterans Affairs; Perry Point (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

The VA Maryland Healthcare System (VAMHCS) at Perry Point Medical Center seeks a Program Analyst for Facilities and Engineering Service (FES) M&O. This role supports the Office of the Facility Maintenance Supervisor and coordinates maintenance, operations, and transportation services across the Perry Point campus.

Key responsibilities include monitoring work channels, assisting in audits, managing fund controls, and supporting COR administrative functions for in-house M&O and construction

Qualifications

• Specialized experience or education per GS-07/09 for Program Analyst.
• Experience coordinating M&O work and meeting deadlines.
• Ability to monitor fund controls and assist in audits.
• Familiarity with COR admin functions and contract support.

Responsibilities

• Coordinate and monitor all M&O work to meet deadlines and service expectations.
• Provide support for in-house M&O and construction with recurring service contracts.
• Assist VAMHCS Maintenance and Operations staff and supervisors.
• Support safety, environmental management and executive office needs.
• Maintain and monitor fund control balances and purchase card processes.
• Assist in developing training and performance measures for staff.

Skills

Coordination of M&O work

Data analysis

Audits

Budgeting

Contract admin

VISTA/Above Par

Tools

VISTA/Above Par

Job description

Summary

The Program Analyst for Facilities and Engineering Service (FES) M&O at the VA Maryland Healthcare System (VAMHCS) is a key staff member assigned to the Office of the Facility Maintenance Supervisor (FMS) of M&O at Perry Point Medical Center. Facilities and Engineering M&O at Perry Point Medical Center manages the maintenance - operations and VAMHCS transportations services at Perry Point campus.

Summary

The Program Analyst for Facilities and Engineering Service (FES) M&O at the VA Maryland Healthcare System (VAMHCS) is a key staff member assigned to the Office of the Facility Maintenance Supervisor (FMS) of M&O at Perry Point Medical Center. Facilities and Engineering M&O at Perry Point Medical Center manages the maintenance - operations and VAMHCS transportations services at Perry Point campus.

Qualifications

To qualify for this position - applicants must meet all requirements by the closing date of this announcement - 10/16/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation - but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement. In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. For the GS-07 Program Analyst you may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Coordinate and monitor all FES M&O work to ensure high quality service is performed and to meet all deadlines - goals and other service-line expectations; providing support which includes maintenance and repair activities. Supporting multiple departments including Safety - Green Environmental Management - Industrial Hygiene and Executive office. Providing support services for both in-house M&O and construction with re-occurring service contracts. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a bachelor's degree. For the GS-09 Program Analyst you may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include - but are not limited to: Responsible for managing the resources required to appropriately operate the Projects Section and its programs. Performs audits - and/or ensures that audits are performed necessary for continued certification / licensure of FES employees - conducting the review and assembling data for approval. Monitors all assigned fund control functions to ensure accuracy of the balances; reconciles purchase card orders within the time frames specified in applicable directives; utilizes running balance data - quarterly reports - and other databases to gather information required for the formulation of memos/reports to keep supervisor and control officials informed on the balance of control point(s). Assists the M&O staff Healthcare Engineer(s) and M&O Supervisors with their Contracting Officer's Representative (COR) administrative functions such as: tracking the contract expiration dates - dollar amounts - and purchase order numbers - and track the CORS Certification expiration dates. OR - Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. - if related. OR - Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond graduate study required at the next lower grade level. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

• Major duties include but are not limited to: Coordinates and monitors all M&O work channels to ensure high quality service is performed and to meet all deadlines - goals and other service-line expectations
• Supports a wider scope of services both "in-house" M&O and construction to providing re-occurring annual service contracts
• Provides support to the VAMHCS which includes maintenance and repair activities conducted by the (70) full-time employees Maintenance and Operations FMS staff
• utilities - deliveries
• key control - Grounds and Transportation
• Supports nearly all departments in the VAMHCS including: Safety
• and Green Environmental Management and Industrial Hygiene - and the PENTAD (VAMHCS Executive Office) with various high visibility requests and requirements
• Works directly and collaboratively with all supervisors and managers within Facilities and Engineering service
• Multi-disciplinary with an Energy Manager - Healthcare Engineer(s) - and M&O shops with skilled trades that provide and support a wide scope of services - work order system - PMs - small construction projects and re-occurring annual service contracts
• Writes or assists in the writing of position descriptions for positions within the service-line
• Works with service-line supervisors to ensure: new employees receive appropriate training for their job
• routine/refresher training is provided annually and/or as needed to all employees etc
• Assists in the development and maintenance of various employee-engagement systems
• Ensures annual certifications and licenses of department employees are current - while performing audits
• Acts as a Fund Control Point (FCP) Official
• Monitors all assigned fund control functions to ensure accuracy of the balances
• reconciles purchase card orders within the timeframes specified in applicable directives
• Oversees credit card purchases and ensures the proper allocation of funds to the responsible Purchase Card Holders - as well as oversees over-threshold equipment/supply procurements
• Routinely reviews the execution of the salaries budget (wages/salaries - benefits - travel - education - etc.) throughout the year to ensure operations continue as expected and serves as alternate timekeeper
• Conducts and/or oversees annual inventories for all property owned by the service-line as stated on the Equipment Inventory Lists
• Submits Reports of Survey and conducts investigations into lost inventory
• Oversees internal controls such as the inventorying - distribution and storage of keys - pagers and phones
• Serves as the Key Controller for the Campus or worksite
• Serves as a super-user for electronic work order and preventative maintenance system (VISTA/Above Par - etc.)
• Performs a variety of duties related to Quality Assurance / Management and Program Analysis that provide information (data - reports - research - etc.) to management and facilitate management orders to effectively manage all programs that fall under the service
• Provides advice/guidance to management based on research and interpretation of many sources of information including law - directive - policy - industry guidance/standards - benchmarks - etc
• Makes recommendations to improve service-line procedures and processes and meet appropriate requirements
• Assists in the development and monitoring of various performance measures and/or action plans required to improve current performance
• Serves as Automatic Data Processing Application Coordinator (ADPAC) for entire projects section
• Manages extensive data collection for Perry Point VAMC sites - conduct analytical evaluation and coordination with Healthcare Engineer(s)
• Oversees gatherings and organizes data from Maintenance and Operations shops - creating reports and assist in the development of ongoing project priority listings
• Assists the M&O staff Healthcare Engineer(s) and M&O Supervisors with their Contracting Officer's Representative (COR) administrative functions
• Preferred Experience: Knowledge of Engineering functions and operations
• Knowledge of planning - construction and execution of business functions - resource allocation and production
• Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory - qualification - and performance requirements are met
• Selection at a lower grade level does not guarantee promotion to the full performance level
• Work Schedule: Monday-Friday - 7:00am-3:30pm Telework: This position may be authorized for Ad-hoc telework
• Telework eligibility will be discussed during the interview process
• Virtual: This is not a virtual position
• Position Description/PD#: Program Analyst/PD253800 and PD253810 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized