Program Support Assistant

US-Department-of-Veterans-Affair; Loma Linda (CA); On-site; USD 40,000 - 52,000; Full time

Job summary

VA Loma Linda Healthcare System is seeking an administrative professional to oversee the Training and Travel Program(s). The role includes budget administration, registration, and data processing, reporting, and handling staff questions.

Qualified candidates will have one year of specialized experience at GS-05 level or equivalent, with strong administrative skills and familiarity with federal travel procedures and data management.

Qualifications

• One year of specialized experience equivalent to GS-05 in the organization.
• Experience providing administrative support for travel and training programs.
• Experience collecting, compiling, and tracking data.

Responsibilities

• Provide administrative support and oversight of travel and training programs.
• Process documents and reports for Fiscal (e.g., 1358).
• Maintain office files and records and handle customer service.

Skills

Administrative support

Data collection

Documentation & reporting

Office filing

Software proficiency

Job description

The position is located at VA Loma Linda Healthcare System and is under the direction of the Organizational Development. Primary purpose is to provide administrative and technical administration of the Training and Travel Program(s) which includes, but is not limited to, budget administration, registration, training request processing, handling staff complaints/issues, and participating vendor registration issues. To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/28/2026.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

1. Responsible for providing administrative support in addition to travel and training program oversight.
2. Collecting, compiling and tracking data and information.
3. Processing documents and reports for Fiscal (example 1358).
4. Establishing, updating and maintaining office files and records.
5. Performing automation duties using such software applications such as word processing, spreadsheet, electronic mail, desktop publishing, calendar, database and/or graphics; and providing info and customer service.

Note: A full year of work is considered to be 40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.