Program Support Assistant

US-Department-of-Veterans-Affair; Kansas City (MO); On-site; USD 42,000 - 54,000; Full time

Job summary

The U.S. Department of Veterans Affairs, Kansas City VA Medical Center, is seeking a Program Support Assistant to join the Fiscal Service and provide essential clerical support to the CFO and accounting staff.

This role emphasizes accurate data handling, calendar management, records maintenance, and routine office tasks to ensure smooth fiscal operations at the facility in Kansas City, MO.

Qualifications

• One year of specialized experience equivalent to GS-05 or higher.
• Experience using office software to perform clerical tasks and data handling.
• Clear, effective written and spoken communication for correspondence.

Responsibilities

• Provide clerical support to the Chief Financial Officer and budgeting staff.

Skills

Clerical skills

Office communication

Time management

Tools

Office software

Scheduling software

Job description

This position is located in the Fiscal Service at Kansas City VA Medical Center in Kansas City, MO. The Program Support Assistant is responsible for assisting the fiscal office by providing clerical support to the Chief Financial Officer, Assistant Fiscal Officer, and accounting and budget supervisory staff.

Minimum Requirement

The following are minimum requirements for appointment as a Program Support Assistant in the Veterans Health Administration (VHA), which all applicants must meet.

• Specialized Experience (GS-06): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-05). Qualifying examples of specialized experience would typically include but are not limited to: operating personal computers, office equipment, and software applications to complete office and data-related tasks such as answering phones, managing calendars, scheduling conference rooms); organizing and managing diverse materials, records, correspondence, reports, presentations, and administrative tasks using established clerical procedures; communicating effectively through in-person and written correspondence, emails, memoranda, reports, presentations, and other administrative documents; applying timekeeping, leave, and time and attendance procedures to support accurate and timely administrative processing; interpreting fiscal terminology, rules, and operations to provide accurate information for correspondence, inquiries, data tracking, and administrative support. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.)

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Your experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.