Administrative Support Assistant

Veterans Health Administration; Fort William Henry Harrison (MT); On-site; USD 45,000 - 60,000; Full time

Job summary

Veterans Health Administration in Fort Harrison, MT seeks an Administrative Support Assistant to back the Chief of Staff service line. The role emphasizes accurate communications, data reporting, and organized record-keeping to sustain healthcare service delivery.

Strong office software skills and the ability to manage multiple priorities are essential. The position requires adherence to federal time-in-grade rules and detailed documentation, supporting efficient operations and cross-team

Qualifications

• Must be detail-oriented, able to work under pressure, prioritize, and handle multiple tasks.
• Professional knowledge of communications practices (writing, editing, organizing for presentation).
• Effective oral and written communications to provide instruction, report findings, and support projects.

Responsibilities

• Provide administrative support to the Chief of Staff service line and ensure efficient operations.
• Use office software and standard formats to compile data, generate reports, and track admin data.
• Maintain documentation and records in compliance with applicable procedures.

Skills

Detail oriented

Oral communication

Written communication

Time management

Professional writing/editing

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Adobe Acrobat

Outlook

SharePoint

VATAS

VISTA

Meeting Room Manager

Job description

The Administrative Support Assistant (GS-0303- 07) provides essential administrative support to the Chief of Staff service line, ensuring efficient operations and effective communication within the department. This role involves a variety of tasks that contribute to the overall functioning of the service line and support the delivery of healthcare services.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience GS-7: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: This role involves a variety of tasks that contribute to the overall functioning of the service line and support the delivery of healthcare services. Must be detail-oriented, able to work under pressure, prioritize, and carry-out multiple assignments simultaneously. Must have professional knowledge of accepted practices in communications (i.e., writing, editing, and organizing for logical, effective presentation). Effective oral and written communication skills to provide instruction, administer special projects, and report findings to a varied audience. Using established office software and standard reporting formats to compile and track admin data. Mastery of established rules of grammar and punctuation is essential.... Participates with management to address issues, resolve problems, and assist the AO with creating recommendations for correcting or improving the service line overall management. Must have skill and practical experience in using computer software programs designed to compile and analyze data, develop reports, and prepare written materials.

Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Adobe Acrobat, Outlook, VATAS and VISTA, SharePoint and Meeting Room Manager.

Must have knowledge of the complex record keeping requirements according to the National Records Control Schedule and VA Handbook 6300.1, Records Management Procedures For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.