Program Support Assistant

U.S. DEPARTMENT OF AGRICULTURE; Fort Lauderdale (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

The U.S. Department of Agriculture (USDA) presents an opening in the Southeast Area for a Personal Assistant to the Research Leader (RL) and professional staff in the Miami and Fort Lauderdale offices of ARS Field Organization.

The role coordinates a wide range of essential administrative tasks to support program administration and unit operations. Responsibilities include advising management on administrative processes, planning and organizing work, training staff on procedures, and handling

Qualifications

• Experience providing administrative support to management and staff.
• Proficient in preparing Time and Attendance reports and travel vouchers.
• Knowledge of regulations and procurement processes.

Responsibilities

• Provide technical and procedural advice on administrative processes.
• Plan and organize work, coordinating priorities and commitments.
• Train RL and staff in program administrative procedures.
• Prepare and transmit Time and Attendance reports.
• Prepare travel requests and vouchers for staff travel.
• Resolve budget, accounting, HR, files management, and procurement issues.

Skills

Administrative support

Liaison coordination

Travel planning

Tools

Office automation systems

Job description

These position are located in the United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Field Organization, Southeast Area in Miami and Fort Lauderdale, FL.
In these positions, you will serve as a personal assistant to the Research Leader (RL) and other professional staff, coordinating a wide variety of administrative and clerical tasks essential to the program administration of the Management Unit.

Duties

• Providing technical and procedural advice to management and staff on administrative processes to management.
• Planning and organizing the work by coordinating priorities and commitments of the office in order to serve as liaison, prepare background material, and anticipate information requests.
• Providing training and advisory services to the Research Leader (RL) and professional staff in all program administrative procedures ensuring compliance with regulations.
• Preparing, maintaining, and transmitting Time and Attendance reports.
• Preparing travel requests and vouchers for foreign and domestic travel for office staff.
• Providing problem resolution in the areas of budget and accounting, agreements, travel, human resources, files management, correspondence preparation and control, time and attendance, office automation systems, and purchasing/procurement.

Requirements