Program Support Assistant

U.S. DEPARTMENT OF AGRICULTURE; Bowling Green (KY); On-site; USD 36,000 - 54,000; Full time

Job summary

The USDA Agricultural Research Service seeks a Personal Assistant to the Research Leader and senior staff. This role provides secretarial, administrative, and program support to keep researchers focused on ARS missions.

The position involves planning support, travel documentation, budget coordination, procurement, HR administration, and preparing graphics and reports. It requires strong organization and the ability to manage multiple tasks in a dynamic scientific environment.

Qualifications

• Administrative support and coordination experience.
• Experience coordinating budgets and travel.
• Familiarity with procurement and HR administration.

Responsibilities

• Participates in program planning support such as research project coordination, travel documentation, budget coordination/tracking, agreements, and purchasing/procurement of supplies and equipment, and human resources administration.
• Serves as the primary administrative business process point of contact for the Unit.
• Performs various tasks using on-line systems.
• Prepares graphics, photos/slides, creates tables and graphs based on statistical data.
• Coordinates processing of manuscripts and reports for public information; edits material for correct structure and format for journals and other media.
• Develops and implements new administrative systems or processes.
• May serve on special committees or projects.

Skills

Administrative support

Budget coordination

Procurement

Travel coordination

HR administration

Data visualization

Tools

MS Office Suite

Budget software

Job description

This position is located within the United States Department of Agriculture (USDA), Agricultural Research Service (ARS). The location of this position will be determined upon selection.

In this position, you will serve as a personal assistant to the Research Leader and other professional staff providing various secretarial, administrative, and program support duties, allowing them to focus on the organization's primary mission.

Duties

• Participates in program planning support work such as research project coordination, travel documentation, budget coordination/tracking, agreements, and purchasing/procurement of supplies and equipment, and human resources administration.
• Serves as the primary administrative business process point of contact for the Unit.
• Performs various tasks using on-line systems.
• Prepares graphics, photos/slides, creates tables and graphs based on statistical data for Research Leader and professional staff.
• Coordinates the processing of manuscripts and reports for public information; edits material for correct structure, clarity and arrangement of format for scientific journals and other media.
• Develops and implements new systems or administrative processes to meet Unit needs.
• May serve on special committees or special projects.