Program Support Assistant

U.S. DEPARTMENT OF AGRICULTURE; Town of Ithaca (NY); On-site; USD 48,000 - 64,000; Full time

Job summary

USDA Agricultural Research Service (ARS) seeks a Personal Assistant to support the Research Leader and professional staff with secretarial and administrative duties. You will coordinate travel, budgeting, procurement, HR administrative tasks, and provide program support to enable the team to focus on ARS's mission.

The role involves preparing graphics and data-based materials, editing manuscripts for public information, and developing new administrative processes as needed.

Qualifications

• Experience providing secretarial and administrative support to professionals.
• Strong communication and coordination skills across multiple stakeholders.
• Familiarity with travel documentation, budgeting, procurement and HR administration.

Responsibilities

• Provides secretarial, administrative, and program support to the Research Leader and staff to enable focus on the organization's mission.
• Serves as the primary administrative business process point of contact for the Unit.
• Performs tasks using online systems and databases.
• Prepares graphics, photos/slides, and creates tables/graphs from statistical data for the Research Leader and staff.
• Coordinates processing of manuscripts and reports for public information; edits for structure, clarity, and formatting for journals and media.
• Develops and implements new systems or administrative processes to meet Unit needs.
• May participate on special committees or projects.

Job description

This position is located within the United States Department of Agriculture (USDA), Agricultural Research Service (ARS). The location of this position will be determined upon selection.

In this position, you will serve as a personal assistant to the Research Leader and other professional staff providing various secretarial, administrative, and program support duties, allowing them to focus on the organization's primary mission.

Duties

• Participates in program planning support work such as research project coordination, travel documentation, budget coordination/tracking, agreements, and purchasing/procurement of supplies and equipment, and human resources administration.
• Serves as the primary administrative business process point of contact for the Unit.
• Performs various tasks using on-line systems.
• Prepares graphics, photos/slides, creates tables and graphs based on statistical data for Research Leader and professional staff.
• Coordinates the processing of manuscripts and reports for public information; edits material for correct structure, clarity and arrangement of format for scientific journals and other media.
• Develops and implements new systems or administrative processes to meet Unit needs.
• May serve on special committees or special projects.