Program Support Assistant

CP11 University of New Hampshire; Durham (NH); Hybrid; USD 22,000 - 36,000; Full time

Job summary

The University of New Hampshire in Durham is seeking an events coordinator to manage conferences, meetings, catering, and group dining logistics. You will act as the main point of contact with clients and campus partners, coordinating facilities, services, and budgets to meet program objectives.

Responsibilities include developing conference registration websites, processing weekly billing, and providing administrative support across offices.

Qualifications

• High school diploma with five years of related office experience, or an Associate's degree with three years of related experience.
• Proficiency in Microsoft Office and general office software.
• Ability to establish and maintain effective working relationships with staff, vendors, customers, students, and the public.

Responsibilities

• Coordinate conferences, meetings, catering, and group dining logistics.
• Serve as main point of contact with clients and campus partners on event logistics.
• Plan budgets, monitor income and expenditures, and prepare financial reports for each conference program.
• Develop and maintain conference registration websites.
• Coordinate group dining hall reservations and billing.
• Provide administrative support: phones, emails, supplies, and inventory; deposit funds and produce reports.

Job description

Perform a variety of duties coordinating event details for conferences, meetings, catering and group dining meals. Act as main point of contact with the client and other campus partners on event logistics.

Job Duties

Responsible for the planning and execution of events based on the objectives of client. Arrange for facilities and services for each assigned conference, including follow-up on all details and coordination with appropriate service providers. Oversee preparation of budgets, financial records and statements, and monitor income and expenditures of each conference program. Develop and maintain conference registration websites. Organize, coordinate and provide appropriate event details to campus partners. Coordinate group dining hall reservations and billing. Perform a wide range of responsibilities in support of program activities such as: group/conference dining reservations, catering orders, scheduling and billing. Prepare and process weekly billing and provide all required reports. Provide administrative support such as answering phones, responding to the general email, ordering supplies and managing office inventory, depositing funds, producing reports and financial summaries. Other duties as assigned.

Minimum Qualifications

High school graduation and five years of related office experience or Associate's degree and three years of related experience or a combination of higher education and related experience equal to five years. Proficiency in various computer applications, including Microsoft Office. Understanding of office practices, procedures and use of electronic equipment as required by department. Ability to establish and maintain effective working relationships with staff, vendors, customers, students, and the general public.

Preferred Qualifications

College degree. Experience in the administrative functions of the conference and catering industry.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire's lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

Compensation Pay Range: $16.05 - $26.37. The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations.

More information on benefits can be found here: USNH Employee Benefits | Human Resources.

Location: Durham.

The University System of New Hampshire is the largest provider of postsecondary education in the Granite State. With approximately 30,000 enrolled students annually and more than 90,000 alumni living in state, the institutions of the University System - the University of New Hampshire - Durham, the University of New Hampshire School of Law, the University of New Hampshire at Manchester, Plymouth State University, and Keene State College - have a direct impact on hundreds of thousands of New Hampshire citizens every year.