PROGRAM SPECIALIST-SALARY

Apis Services, Inc.; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Apis Services, Inc. seeks a Program Specialist to coordinate and monitor ISPs for individuals served, ensuring person-centered planning and ISP compliance.

You will collaborate with program leadership, support documentation standards, and contribute to PBS initiatives across the organization. Responsibilities include coordinating ISP planning meetings, developing measurable goals, data collection for progress, and maintaining documentation throughout planning and approval.

Qualifications

• Bachelor's degree required.
• Minimum of two years' experience with IDD.
• Knowledge of DDS ISP systems and regulatory requirements.
• Proficiency with Microsoft Office and related applications.
• Valid driver's license and ability to travel as required.

Responsibilities

• Coordinate ISP activities and monitor deadlines in HCSIS.
• Schedule and facilitate ISP planning meetings.
• Develop data collection methods to monitor ISP outcomes.
• Review progress and update plans as needed.
• Track ISP documentation throughout planning and approval.
• Conduct semi-annual ISP documentation reviews.
• Provide guidance on compliance and documentation standards.
• Prepare reports summarizing ISP status, trends, and areas for improvement.
• Support PBS training initiatives and participate in related committees.
• Perform other duties as assigned.

Skills

Organizational skills

Planning skills

Time management

Verbal communication

Written communication

Meeting facilitation

Collaboration

Report writing

Person-centered practice

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Program Specialist coordinates and monitors activities related to the development, implementation, and documentation of Individualized Service Plans (ISPs) for individuals receiving services. This role collaborates with program leadership and staff to support person-centered planning, ensure ISP compliance, maintain documentation standards, and promote quality service delivery.

The Program Specialist serves as a resource on ISP processes, participates in quality assurance activities, and contributes to Positive Behavioral Supports (PBS) initiatives across the organization.

Major Responsibilities

ISP Coordination & Monitoring

• Monitor ISP activities within the Home and Community Services Information System (HCSIS).
• Review and respond to alerts related to ISP deadlines and requirements.
• Track documentation timelines and submission requirements.
• Communicate HCSIS-related concerns and compliance issues to leadership.

ISP Planning & Facilitation

• Schedule and facilitate ISP planning meetings with program staff and stakeholders.
• Assist teams in identifying meaningful, measurable goals and objectives aligned with individual needs and preferences.
• Support the development of data collection methods used to monitor progress toward ISP outcomes.
• Review progress toward established objectives and assist in updating plans as needed.
• Track and coordinate ISP documentation throughout the planning and approval process.

Documentation & Quality Review

• Conduct semi-annual reviews of ISP-related documentation and records.
• Provide feedback and guidance to managers regarding compliance and documentation standards.
• Prepare reports summarizing ISP documentation status, trends, and areas for improvement.
• Support organizational quality assurance efforts related to ISP implementation.

Satisfaction Surveys

• Conduct satisfaction surveys with individuals receiving services prior to ISP meetings.
• Coordinate survey completion for individuals who require communication supports.
• Collect and manage annual family and guardian satisfaction surveys.
• Conduct follow-up discussions regarding concerns identified through survey responses.

Training & Development

• Assist in training managers and staff on ISP requirements, best practices, and compliance expectations.
• Support the development and delivery of ISP-related training materials.
• Participate in the design and implementation of Positive Behavioral Supports (PBS) training initiatives.
• Serve as a member of the Positive Behavioral Supports Steering Committee.

Additional Duties

• Perform other related duties as assigned.

Qualifications

Required Education & Experience

• Bachelor's degree required.
• Minimum of two (2) years of experience working with individuals with intellectual and developmental disabilities (IDD).
• Knowledge of DDS ISP systems, processes, and regulatory requirements.
• Proficiency in Microsoft Office Suite and related computer applications.
• Valid driver's license with the ability to travel as required.

Knowledge, Skills & Abilities

• Strong organizational, planning, and time management skills.
• Excellent verbal and written communication skills.
• Ability to analyze information and prepare accurate reports.
• Ability to facilitate meetings and collaborate effectively with multiple stakeholders.
• Ability to communicate effectively with individuals who have a wide range of communication styles and support needs.
• Commitment to person-centered practices and quality service delivery.

Working Conditions & Physical Requirements

• Primarily office-based work with occasional travel to program sites and meetings.
• Flexible scheduling may be required to accommodate individuals served and family participation in interviews or planning meetings.
• May be exposed to varying environmental conditions when visiting community or residential settings.
• Exerts up to 10 pounds of force occasionally.
• Primarily involves sitting for extended periods while performing administrative and computer-based tasks.

About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate’s provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment.