Program Specialist III

Harvey Nash; Cupertino (CA); Hybrid; USD 68,000 - 70,000; Full time

Job summary

Harvey Nash in Cupertino, CA (Hybrid) is seeking a Program Specialist III to manage complex events from proposed to recap, building trackers, calendars, templates, and governance documentation. The role is a 12-month contract with extension potential, serving as part of a cross-functional team across Retail worldwide.

The Worldwide Programs team focuses on scalable, standardized processes, tools, and reporting to ensure consistent planning, governance, and execution of events.

Qualifications

• Coordinate cross-functional workflows and governance processes.
• Develop and maintain event playbooks, templates, and documentation.
• Track intake, leadership reviews, and reporting across regions.

Responsibilities

• Own the WW Events intake tracker and ensure submissions progress through review.
• Conduct quality review of event requests against priorities, timing, budget, and governance.
• Maintain WW Events calendar and track events from intake to recap.

Skills

Event coordination

Project management

Stakeholder communication

Job description

Summary:

We’rein search of aProgram Specialist to manage events from Proposed →in-review → Recommended → Approved → Delivered→ Recapped. Build and maintain trackers,calendars, playbooks, templates, governance processes, decision logs, anddocumentation.

Hereare some of the specific details:

Job Title: Program Specialist III

Location: Cupertino CA 95014

Duration: 12 Month contract with possibility of extension

Status: (Hybrid)

WorldwideProgram Coordinator

TheWorldwide Program Coordinator will support the WW Events Lead in implementingand scaling the Worldwide Events strategy by driving operational excellenceacross the global Events ecosystem. This role is responsible for developing andmanaging the processes, tools, and documentation that enable consistentplanning, governance, reporting, and execution of Events across Retailworldwide.Working in close partnership with WW Events, Today at client, PR,Production, Retail Marketing, and geo teams, the Specialist will coordinatecross-functional workflows, maintain operational systems, and ensure alignmentacross key initiatives. By managing intake, governance, leadership reviewprocesses, reporting, and worldwide event operations, the Specialist willprovide visibility into the global events portfolio and help ensure successfulexecution of the Fewer, Bigger, Buzzier strategy.

WW Events Operations & Intake

• Own the day-to-day WW Events intake tracker and ensure allsubmissions are complete and progressing through the review process.
• Conduct an initial quality review of all event requests,validating alignment to strategic priorities, timing, budget, PR opportunity,production support, and governance requirements.
• Maintain the WW Events calendar and ensure approved events areaccurately tracked from intake through recap.
• Manage event status across the lifecycle (Proposed-In Review-Recommended-Approved-Delivered-Recapped).
• Prepare weekly leadership review materials, highlightingrecommendations, key decisions, and outstanding actions.
• Track follow-ups and action items resulting from leadershipreviews and ensure timely closure.

Strategy Implementation & Geo Enablement

• Support implementation of the WW Events strategy across Retail,helping geo teams consistently apply the global framework.
• Develop and maintain WW Events playbooks, operationaldocumentation, templates, and governance resources.
• Maintain decision logs, FAQs, and intake guidance to improveconsistency and transparency across regions.
• Partner closely with geo teams to identify process improvementsand scale best practices globally.
• Coordinate cross-functional milestones supporting major Eventsinitiatives and operational rollouts.

Reporting & Performance

• Build and maintain WW Events reporting dashboards trackingattendance, foot traffic, PR participation, reach, and other key performancemetrics.
• Produce monthly business reviews that identify trends,opportunities, and recommendations—not simply report activity.
• Standardize recap templates and reporting processes acrossgeographies.
• Monitor performance against the Fewer, Bigger, Buzzier strategyand identify opportunities to strengthen the overall event portfolio.
• Maintain a repository of event case studies and best practicesto inform future planning.

Operational Excellence

• Drive operational consistency across worldwide event planningprocesses, ensuring scalable workflows and clear ownership.
• Develop standardized templates, documentation, and tools thatimprove efficiency across WW, Geo, PR, Production, and partner teams.
• Identify opportunities to streamline workflows, eliminatemanual effort, and improve visibility into event operations.
• Support implementation of new operational tools and systemsthat strengthen planning, tracking, and reporting across the Eventsorganization.

Areasonable, good faith estimate of the minimum and maximum for this positionis $49 to $51/hour

Iam looking forward to speaking with you today.

Aboutus:

HarveyNash is a national, full-service talent management firm specializing intechnology positions. Our company was founded with a mission to serve as thetalent partner of choice for the information technology industry.

Ourcompany vision has led us to incredible growth and success in a relativelyshort period of time and continues to guide us today. We are committed tooperating with the highest possible standards of honesty, integrity, and apassionate commitment to our clients, consultants, and employees.

Weare part of Nash Squared Group, a global professional services organizationwith over forty offices worldwide.

Formore information, please visit us at https://www.harveynashusa.com/