Program Specialist II/III: Research & Admin Lead

Texas A&M University System; College Station (TX); On-site; USD 48,000 - 75,000; Full time

Job summary

Texas A&M Engineering, within Texas A&M University System, seeks a Program Specialist II/III to provide coordination and administrative support for departmental programs and activities in College Station, TX. The role involves working with faculty, staff, and university offices to coordinate projects, maintain records, prepare communications, and support implementation of initiatives.

The Program Specialist II focuses on coordinating with SRS personnel and maintaining the proposal pipeline,

Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Two years of related experience; preference for experience that includes research and proposal coordination and academic research operations.
• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Four years of related experience, including demonstrated experience in several of the core responsibilities identified for the position.

Responsibilities

• Coordinate the departmental proposal pipeline, including tracking milestones, organizing documentation, coordinating with assigned SRS personnel, and following up on outstanding items.
• Assist faculty with preparing and updating administrative proposal materials (biosketches, current and pending support, facilities information) and research-related requests.
• Circulate funding opportunities, fellowships, and faculty recognition programs.
• Compile and maintain faculty research metrics, accomplishments, and scholarly information.
• Utilize an internal expense reporting system to submit expense reports and reimbursements.
• Develop and maintain faculty research websites and digital content systems.
• Prepare newsletters, reports, presentations, and promotional materials.
• Assist with planning and coordinating research events, including seminars, workshops, conferences, and departmental events.
• Coordinate scheduling, travel, and event logistics for external visitors.
• Support industry engagement activities and other departmental programs.
• Maintain departmental records, tracking systems, and program documentation.
• Coordinate recurring administrative processes and follow established procedures.
• Assist with special projects and departmental initiatives, including tracking assignments, monitoring deadlines, and following up on outstanding items.
• Support continuity of service by maintaining documented procedures and providing backup coverage for recurring tasks.

Skills

Proposal coordination

Research administration

Event planning

Communication

Education

Bachelor's degree in applicable field

Job description

Texas A&M Engineering, within Texas A&M University System, seeks a Program Specialist II/III to provide coordination and administrative support for departmental programs and activities in College Station, TX. The role involves working with faculty, staff, and university offices to coordinate projects, maintain records, prepare communications, and support implementation of initiatives.

The Program Specialist II focuses on coordinating with SRS personnel and maintaining the proposal pipeline,