Program Coordinator I - Academic & Student Services

Engagement Scholarship; College Station (TX); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation leave

Retirement plan

Job summary

Texas A&M AgriLife is seeking a Program Coordinator I in College Station, TX to provide administrative support for student recruitment, enrollment, and departmental activities within the Ecology and Conservation Biology department. You will coordinate visits, events, and communications to promote student engagement and success.

You will assist with graduate admissions, enrollment processes, and maintaining records, while also supporting departmental operations, facilities, and instructional

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in program coordination, student services, administrative support, or a related field.
• Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and maintain accurate records.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.
• Excellent interpersonal and verbal communication skills, with the ability to learn and effectively communicate information about departmental academic programs, research opportunities, facilities, and student resources while conducting tours and supporting recruitment activities.
• Strong written communication and customer service skills, with the ability to interact professionally with faculty, staff, students, and visitors.

Responsibilities

• Coordinate prospective student visits, recruitment events, and admitted-student activities.
• Assist with planning and coordinating student orientations, open houses, and onboarding activities.
• Respond to routine inquiries from prospective students and provide information regarding departmental academic programs, research opportunities, facilities, and student resources.
• Coordinate ECCB Ambassador scheduling, participation, and recruitment activities.
• Assist with recruitment communications, event logistics, and follow-up activities to support prospective student engagement.
• Respond to routine graduate applicant inquiries and monitor application deadlines.
• Assist with graduate admissions and enrollment activities, including tracking application materials, maintaining records, and coordinating routine communications.
• Maintain and update enrollment, scholarship, and course-scheduling spreadsheets to ensure accurate and current information.
• Collect, organize, and maintain graduate student documents and records in accordance with departmental procedures.
• Assist with graduate student communications, application follow-up, and enrollment-related coordination.
• Support departmental efforts to maintain organized and efficient graduate admissions and enrollment processes.
• Coordinate departmental van reservations, maintain usage records, and assist with vehicle-related administrative requirements.
• Serve as the primary point of contact for faculty and graduate student room reservations and scheduling requests.
• Coordinate incoming and outgoing UPS/FedEx shipments and manage departmental mail distribution.
• Submit, track, and follow up on WFES maintenance requests and facility work orders.
• Perform monthly automated external defibrillator (AED) readiness checks.
• Coordinate routine operational requests with university service departments.
• Maintain operational records, spreadsheets, and tracking systems related to room reservations, vehicle usage, facilities, and departmental services.
• Provide routine administrative and clerical support to faculty, staff, and graduate students.
• Assist faculty with copying exams and instructional materials, particularly when teaching assistant support is unavailable.
• Record and submit monthly Xerox copier meter readings.
• Monitor office supplies and maintain supply order records.
• Ensure classrooms are organized and prepared before each semester.
• Assist with copier maintenance and office equipment requests.
• Serve as the departmental point of contact for routine Disability Resources requests and coordination of approved instructional accommodations.
• Maintain spreadsheets, records, and tracking documents associated with routine instructional and office support activities.

Skills

Organizational skills

MS Office

Verbal communication

Written communication

Team coordination

Customer service

Education

Bachelor’s degree

Tools

Word

Excel

Outlook

Teams

Job description

Texas A&M AgriLife is seeking a Program Coordinator I in College Station, TX to provide administrative support for student recruitment, enrollment, and departmental activities within the Ecology and Conservation Biology department. You will coordinate visits, events, and communications to promote student engagement and success.

You will assist with graduate admissions, enrollment processes, and maintaining records, while also supporting departmental operations, facilities, and instructional