Administrative Coordinator II – Faculty & Research Admin

Texas A&M Engineering Experiment Station (TEES); College Station (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid time off

Tuition assistance

Professional development

Job summary

Texas A&M Engineering Experiment Station (TEES) in College Station, TX is seeking an Administrative Coordinator II to support the Mechanical Engineering department. The role involves coordinating administrative operations, preparing documents, and serving as a resource for faculty, staff, students, and visitors.

You will handle travel logistics, onboarding, records management, meetings, and procurement support while maintaining confidentiality.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three years of related experience.

Responsibilities

• Coordinate administrative support activities for faculty, including preparing letters, memoranda, manuscripts, flyers, brochures, reports, and other documents in final format.
• Compose, modify, edit, and proofread correspondence, publications, presentations, and communication materials.
• Develop, maintain, and monitor departmental databases for student records, faculty records, and other departmental data.
• Coordinate travel arrangements, prepare itineraries, and manage logistics for faculty, distinguished visitors, guest speakers, and faculty candidate interviews.
• Coordinate the faculty search process for Tenure-Track (T/TT) and Academic Professional Track (APT) positions, including managing position logistics, coordinating interview schedules, facilitating communications, maintaining search documentation, and providing administrative support to search committees.
• Coordinate departmental committee activities, including scheduling meetings, preparing agendas and materials, recording minutes, and maintaining committee records.
• Manage JCAIN and conference room reservations, including coordinating room setup, technology needs, catering arrangements, and meeting logistics.
• Coordinate faculty textbook requests and serve as liaison with publishers and campus partners as needed.
• Manage requests for copying, printing, binding, scanning, and presentation materials; prepare slide presentations and related meeting materials as needed.
• Maintain confidential departmental records, including research documents, examinations, personnel records, and other sensitive information.
• Coordinate onboarding activities for new employees, including workspace preparation, departmental orientation, access requests, and onboarding logistics.
• Manage departmental Emburse transactions and reconciliation processes on behalf of the Department Head, ensuring compliance with university procedures and deadlines.
• Coordinate distinguished visitor programs and itineraries, including travel arrangements, scheduling, event logistics, and hosting support.
• Monitor administrative processes and recommend improvements to enhance departmental efficiency and effectiveness.
• Serve as a departmental resource regarding administrative procedures, policies, and operational practices.
• Perform other duties as assigned.

Education

Bachelor's degree or equivalent

Job description

Texas A&M Engineering Experiment Station (TEES) in College Station, TX is seeking an Administrative Coordinator II to support the Mechanical Engineering department. The role involves coordinating administrative operations, preparing documents, and serving as a resource for faculty, staff, students, and visitors.

You will handle travel logistics, onboarding, records management, meetings, and procurement support while maintaining confidentiality.