Program Specialist II/III — Research Programs & Grants

Texas A&M Engineering Experiment Station (TEES); College Station (TX); On-site; USD 48,000 - 72,000; Full time

Job summary

Texas A&M Engineering Experiment Station (TEES) in College Station, TX seeks a Program Specialist II/III to provide coordination and administrative support for departmental programs, with responsibilities spanning proposal coordination, records maintenance, communications, and event planning.

The role advances departmental leadership by organizing faculty proposal activity, coordinating with sponsored research and business staff, and supporting active award administration and research

Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Two years of related experience; preference for experience that includes research and proposal coordination and academic research operations.
• Experience coordinating departmental programs and events.

Responsibilities

• Maintain the departmental proposal pipeline and track milestones, organize documentation, coordinate with SRS personnel, and follow up on outstanding items.
• Prepare administrative proposal materials (biosketches, current and pending support, facilities information) and research-related requests.
• Circulate funding opportunities, fellowships, and faculty recognition programs.
• Compile and maintain faculty research metrics, accomplishments, and scholarly information.
• Utilize Emburse to submit expense reports and reimbursements.
• Develop and maintain faculty research websites and digital content systems.
• Prepare newsletters, reports, presentations, and promotional materials.
• Assist with planning and coordinating research events, including seminars, workshops, conferences, and departmental events.
• Coordinate scheduling, travel, and event logistics for external visitors.
• Support industry engagement activities and other departmental programs.
• Maintain departmental records, tracking systems, and program documentation.
• Coordinate recurring administrative processes and follow established procedures.
• Assist with special projects and departmental initiatives, including tracking assignments, monitoring deadlines, and following up on outstanding items.
• Support continuity of service by maintaining documented procedures and providing backup coverage for recurring tasks.

Job description

Texas A&M Engineering Experiment Station (TEES) in College Station, TX seeks a Program Specialist II/III to provide coordination and administrative support for departmental programs, with responsibilities spanning proposal coordination, records maintenance, communications, and event planning.

The role advances departmental leadership by organizing faculty proposal activity, coordinating with sponsored research and business staff, and supporting active award administration and research