Program Specialist II, III

Texas A&M University System; College Station (TX); On-site; USD 48,000 - 75,000; Full time

Job summary

Texas A&M Engineering, within Texas A&M University System, seeks a Program Specialist II/III to provide coordination and administrative support for departmental programs and activities in College Station, TX. The role involves working with faculty, staff, and university offices to coordinate projects, maintain records, prepare communications, and support implementation of initiatives.

The Program Specialist II focuses on coordinating with SRS personnel and maintaining the proposal pipeline,

Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Two years of related experience; preference for experience that includes research and proposal coordination and academic research operations.
• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Four years of related experience, including demonstrated experience in several of the core responsibilities identified for the position.

Responsibilities

• Coordinate the departmental proposal pipeline, including tracking milestones, organizing documentation, coordinating with assigned SRS personnel, and following up on outstanding items.
• Assist faculty with preparing and updating administrative proposal materials (biosketches, current and pending support, facilities information) and research-related requests.
• Circulate funding opportunities, fellowships, and faculty recognition programs.
• Compile and maintain faculty research metrics, accomplishments, and scholarly information.
• Utilize an internal expense reporting system to submit expense reports and reimbursements.
• Develop and maintain faculty research websites and digital content systems.
• Prepare newsletters, reports, presentations, and promotional materials.
• Assist with planning and coordinating research events, including seminars, workshops, conferences, and departmental events.
• Coordinate scheduling, travel, and event logistics for external visitors.
• Support industry engagement activities and other departmental programs.
• Maintain departmental records, tracking systems, and program documentation.
• Coordinate recurring administrative processes and follow established procedures.
• Assist with special projects and departmental initiatives, including tracking assignments, monitoring deadlines, and following up on outstanding items.
• Support continuity of service by maintaining documented procedures and providing backup coverage for recurring tasks.

Skills

Proposal coordination

Research administration

Event planning

Communication

Education

Bachelor's degree in applicable field

Job description

Job Title

Program Specialist II, III

Agency

Texas A&M Engineering

Department

Mechanical Engineering

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Why work for Texas A&M Engineering?

Who we are

Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society.

As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges.

We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Purpose:

The Program Specialist II provides coordination and administrative support for departmental programs and activities. The position works with faculty, staff, and university offices to coordinate projects, maintain records and information, prepare communications, and support the implementation of departmental initiatives.

The Program Specialist III provides advanced, independent operational and programmatic support to departmental leadership, with primary responsibility for pre- and post-award sponsored research coordination. The position plays a key role in organizing faculty proposal activity, coordinating with the sponsored research and business staff in the college and university, and supporting active award administration. The position also supports departmental research visibility, faculty recognition, events, and process improvements in support of departmental priorities.

Qualifications:

We are recruiting for a level II or III Program Specialist.

Minimum qualifications for a Program Specialist II:

Bachelor's degree in applicable field or equivalent combination of education and experience.

Two years of related experience; preference for experience that includes research and proposal coordination and academic research operations.

Minimum qualifications for a Program Specialist III:

Bachelor's degree in applicable field or equivalent combination of education and experience.

Four years of related experience, including demonstrated experience in several of the core responsibilities identified for the position.

The well-qualified candidates would possess the following for a Program Specialist II:

• Assist with maintaining the departmental proposal pipeline, including tracking milestones, organizing documentation, coordinating with assigned SRS personnel, and following up on outstanding items.
• Assist faculty with preparing and updating administrative proposal materials (biosketches, current and pending support, facilities information) and research-related requests.
• Circulate funding opportunities, fellowships, and faculty recognition programs.
• Compile and maintain faculty research metrics, accomplishments, and scholarly information.
• Utilize an internal expense reporting system (Emburse) to submit expense reports and reimbursements.
• Develop and maintain faculty research websites and digital content systems.
• Prepare newsletters, reports, presentations, and promotional materials.
• Assist with planning and coordinating research events, including seminars, workshops, conferences, and departmental events.
• Coordinate scheduling, travel, and event logistics for external visitors.
• Support industry engagement activities and other departmental programs.
• Maintain departmental records, tracking systems, and program documentation.
• Coordinate recurring administrative processes and follow established procedures.
• Assist with special projects and departmental initiatives, including tracking assignments, monitoring deadlines, and following up on outstanding items.
• Support continuity of service by maintaining documented procedures and providing backup coverage for recurring tasks.

The well-qualified candidates would possess the following for a Program Specialist III:

• Coordinate research support activities for departmental leadership and research committees.
• Identify