Program Specialist - Hybrid Admin & Communications

NWMF; Bemidji, Northern (MN, KY); Hybrid; USD 50,000 - 73,000; Full time

Job summary

The Northwest Minnesota Foundation in Bemidji, MN is seeking a Program Specialist to oversee administrative, operational, communications, and homeowner support for North Star Neighbors. You will manage invoices, records, scheduling, and light marketing tasks for NSN.

Responsibilities include financial tracking, content creation for social media, coordinating newsletters, and supporting the NSN Executive Director while maintaining confidentiality and adapting to evolving priorities.

Qualifications

• Associate degree or equivalent education/experience in a related field.
• Two years of administrative support, office coordination, or related experience.
• Strong attention to detail and accurate data handling.
• Proficiency with Microsoft 365 and shared filing systems.
• Basic financial awareness for invoices and records.
• Ability to manage multiple tasks, meet deadlines, and communicate status.
• Strong written, verbal, and customer-service skills.
• Commitment to confidentiality and respectful service.

Responsibilities

• Enter invoices and maintain supporting documentation per procedures.
• Assist leadership with financial tracking and records organization.
• Enter and review data in spreadsheets and approved systems.
• Maintain organized electronic and physical files with naming/retention rules.
• Coordinate scheduling, document prep, meetings, supplies, and follow-up.
• Draft and schedule approved social media content with NSN leadership.
• Gather newsletter content for homeowners and partners and support production.
• Organize media and create basic training videos to showcase NSN work.
• Support homeowner stewardship and homebuyer verification activities.
• Respond to routine questions and route complex inquiries appropriately.
• Provide administrative support to the NSN Executive Director including calendar and notes.
• Monitor deadlines and report progress or barriers promptly.
• Follow procedures while seeking opportunities to improve accuracy and efficiency.
• Protect confidential information.

Skills

Attention to detail

Microsoft 365

Communication skills

Confidentiality

Multitasking

Customer service

Education

Associate degree in business administration, communications, accounting, office administration, or related field

Tools

Microsoft 365

CRM system

Canva

Job description

The Northwest Minnesota Foundation in Bemidji, MN is seeking a Program Specialist to oversee administrative, operational, communications, and homeowner support for North Star Neighbors. You will manage invoices, records, scheduling, and light marketing tasks for NSN.

Responsibilities include financial tracking, content creation for social media, coordinating newsletters, and supporting the NSN Executive Director while maintaining confidentiality and adapting to evolving priorities.