Program Operations & Communications Specialist

Northwest Minnesota Foundation; Bemidji (MN); Hybrid; USD 50,000 - 73,000; Full time

Job summary

The Northwest Minnesota Foundation in Bemidji, MN is seeking a Program Specialist to handle day-to-day administrative, operational, and communications tasks for North Star Neighbors. You will manage records, support homeowners, and assist with governance and outreach initiatives.

The role emphasizes attention to detail, customer service, and multi-project coordination, with flexible/hybrid work options and potential travel as needed.

Qualifications

• Associate degree or equivalent education/experience.
• At least two years of administrative support experience.
• Detail-oriented with data entry accuracy.
• Working knowledge of Microsoft 365 and shared filing systems.
• Basic financial awareness for invoices and tracking.
• Ability to manage multiple assignments and deadlines.
• Strong written, verbal, interpersonal, and customer-service skills.
• Experience with nonprofit settings or housing/community development preferred.

Responsibilities

• Enter invoices and maintain supporting documentation.
• Assist NSN leadership with financial tracking and records.
• Maintain organized electronic and physical files.
• Coordinate scheduling, meetings, and follow‑up tasks.
• Draft and schedule social media content.
• Gather newsletter content and support communications.
• Organize photos and basic videos for training and outreach.
• Support homeowner stewardship and verification processes.
• Provide executive support including calendar and meeting notes.
• Protect confidential information.

Skills

Attention to detail

Customer service

Written communication

Verbal communication

Multitasking

Education

Associate degree in business administration, communications, accounting, office administration, or related field

Tools

Microsoft 365

CRM software

Canva

Basic video editing

Job description

The Northwest Minnesota Foundation in Bemidji, MN is seeking a Program Specialist to handle day-to-day administrative, operational, and communications tasks for North Star Neighbors. You will manage records, support homeowners, and assist with governance and outreach initiatives.

The role emphasizes attention to detail, customer service, and multi-project coordination, with flexible/hybrid work options and potential travel as needed.