Program Specialist: Grants, Planning & Project Coordination

Ssfm; Honolulu (HI); On-site; USD 70,000 - 90,000; Full time

Job summary

SSFM is seeking a Program Specialist to provide administrative, technical, and project coordination support across a range of programs and projects in Hilo, HI. The role may be filled at the Program Specialist I or II level based on experience and capabilities.

Responsibilities include coordinating activities, supporting engineers and managers, preparing professional documents, tracking budgets and contracts, and ensuring quality control of deliverables while building strong client and partner

Qualifications

• Candidates show strong organization and attention to detail.
• Experience coordinating programs and projects across teams is preferred.
• Knowledge of grant administration or grant management is desirable.
• Exposure to public sector infrastructure or community planning helps.
• Familiarity with environmental permitting and regulatory compliance is advantageous.

Responsibilities

• Coordinate project and program activities, schedules, and deliverables.
• Support project managers, planners, engineers, and technical teams.
• Prepare reports, correspondence, and professional documents.
• Track budgets, contracts, grants, permits, invoices, and records.
• Coordinate meetings, agendas, action items, and follow-ups.
• Collect and organize information to support decision-making.
• Maintain project documentation and ensure quality control of deliverables.
• Assist with grant administration and funding documentation.
• Support procurement, onboarding, travel coordination, and logistics.
• Build collaborative relationships with clients, agencies, partners, and internal teams.
• Identify opportunities to improve processes and workflows.

Skills

Program or project coordination

Technical writing and document prep

Grant administration

Public sector infrastructure projects

Environmental permitting/compliance

Architecture, engineering, planning,・

Data tracking and reporting

Stakeholder engagement

Job description

SSFM is seeking a Program Specialist to provide administrative, technical, and project coordination support across a range of programs and projects in Hilo, HI. The role may be filled at the Program Specialist I or II level based on experience and capabilities.

Responsibilities include coordinating activities, supporting engineers and managers, preparing professional documents, tracking budgets and contracts, and ensuring quality control of deliverables while building strong client and partner