Program Specialist

SSFM International; Hilo (HI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

SSFM International seeks a Program Specialist to support a variety of programs and projects across our planning, infrastructure, and environmental initiatives in Hawaii. The role may be filled at Level I or II based on qualifications and demonstrated capabilities.

You'll provide administrative, technical, and project coordination support, coordinating activities, preparing documents, and tracking budgets and records. Join a collaborative team delivering impactful outcomes.

Qualifications

• Experience coordinating projects and schedules across multi-disciplinary teams.
• Proven ability to prepare professional reports, briefs, and presentations.
• Grant administration or grant management experience is a plus.
• Familiar with public sector projects, planning, or infrastructure initiatives.
• Knowledge of environmental permitting or regulatory compliance is desirable.

Responsibilities

• Coordinate project activities, schedules, and deliverables across programs.
• Support project managers, planners, engineers, and technical teams.
• Prepare reports, correspondence, and other professional documents.
• Track budgets, contracts, grants, permits, invoices, and project records.
• Organize meetings, agendas, action items, and follow-up activities.
• Assist with grant administration and funding documentation.
• Support procurement, onboarding, and travel coordination.
• Foster collaborative relationships with clients and stakeholders.
• Identify process improvements to enhance efficiency.

Skills

Program coordination

Technical writing

Grant administration

Public sector

Environmental permitting

Architecture & planning

Data tracking

Stakeholder engagement

Job description

At SSFM, we are passionate about improving communities, strengthening infrastructure, and helping our clients solve complex challenges. Our success is driven by dedicated professionals who bring organization, initiative, critical thinking, and a commitment to excellence to everything they do.

We are seeking talented Program Specialists to join our growing team. This position may be filled at the Program Specialist I or II level depending on qualifications, experience, and demonstrated capabilities.

Whether supporting planning initiatives, infrastructure projects, environmental programs, grant-funded efforts, or operational initiatives, Program Specialists play a vital role in helping teams deliver successful outcomes.

What You'll Do

Program Specialists provide administrative, technical, and project coordination support for a variety of programs and projects across SSFM.

Responsibilities may include:

• Coordinating project and program activities, schedules, and deliverables
• Supporting project managers, planners, engineers, and technical teams
• Preparing reports, correspondence, presentations, and other professional documents
• Tracking budgets, contracts, grants, permits, invoices, and project records
• Coordinating meetings, agendas, action items, and follow-up activities
• Collecting, analyzing, and organizing information to support decision-making
• Maintaining project documentation and ensuring quality control of deliverables
• Assisting with grant administration, compliance reporting, and funding documentation
• Supporting procurement, onboarding, travel coordination, and project logistics
• Building collaborative relationships with clients, agencies, partners, and internal teams
• Identifying opportunities to improve processes, workflows, and operational efficiency

What We're Looking For

Successful candidates are organized, detail-oriented professionals who thrive in collaborative environments and enjoy helping teams achieve results.

Preferred Skills and Experience

• Program or project coordination
• Technical writing, editing, and document preparation
• Grant administration or grant management
• Public sector, community planning, or infrastructure projects
• Environmental permitting or regulatory compliance
• Architecture, engineering, planning, or consulting environments
• Data tracking, reporting, and process improvement
• Stakeholder engagement and client coordination

What Makes You Stand Out

• Exceptional written and verbal communication skills
• Strong attention to detail and commitment to quality
• Ability to manage competing priorities and deadlines
• Proactive problem-solving and critical thinking abilities
• Confidence working with diverse teams and stakeholders
• Desire to continuously learn, improve, and contribute

SSFM is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.