Program Specialist: Collaborative Project Coordinator

SSFM International; Honolulu (HI); On-site; USD 60,000 - 90,000; Full time

Job summary

SSFM seeks talented Program Specialists to join our team, supporting planning initiatives, infrastructure projects, environmental programs, grant-funded efforts, or operational initiatives. This role may be filled at the Program Specialist I or II level depending on qualifications and demonstrated capabilities.

Program Specialists provide administrative, technical, and project coordination support, handling budgets, reports, meetings, and stakeholder engagement to help teams deliver successful

Qualifications

• Program or project coordination experience.
• Technical writing, editing, and document preparation experience.
• Grant administration or grant management experience.
• Experience with public sector, community planning, or infrastructure projects.
• Knowledge of environmental permitting or regulatory compliance.
• Background in architecture, engineering, planning, or consulting environments.
• Experience in data tracking, reporting, and process improvement.
• Strong stakeholder engagement and client coordination skills.

Responsibilities

• Coordinate project and program activities, schedules, and deliverables.
• Support project managers, planners, engineers, and technical teams.
• Prepare reports, correspondence, and professional documents.
• Track budgets, contracts, grants, permits, invoices, and project records.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Collect, analyze, and organize information to support decision-making.
• Maintain project documentation and quality control of deliverables.
• Assist with grant administration and funding documentation.
• Support procurement, onboarding, travel coordination, and logistics.
• Build collaborative relationships with clients, agencies, partners, and internal teams.
• Identify opportunities to improve processes and efficiencies.

Skills

Program coordination

Technical writing

Grant management

Public sector / infrastructure

Regulatory compliance

Stakeholder engagement

Data tracking & reporting

Team collaboration

Job description

SSFM seeks talented Program Specialists to join our team, supporting planning initiatives, infrastructure projects, environmental programs, grant-funded efforts, or operational initiatives. This role may be filled at the Program Specialist I or II level depending on qualifications and demonstrated capabilities.

Program Specialists provide administrative, technical, and project coordination support, handling budgets, reports, meetings, and stakeholder engagement to help teams deliver successful