Program Specialist I, SR-20

County Of Maui; Wailuku (HI); On-site; USD 60,000 - 85,000; Full time

Job summary

County Of Maui seeks a Program Specialist I to plan, organize, and direct activities at the department level; conduct studies and analyses; develop program plans and policy recommendations; and support program evaluation.

The role involves preparing budgets, drafting RFPs, managing projects, coordinating with agencies, and presenting findings to managers and the public. A bachelor's degree in public or business administration and two years of related experience are required.

Qualifications

• Combines education and experience in public administration or related field.
• Must be able to plan, develop, and evaluate programs.

Responsibilities

• Plans, organizes and directs activities of programs at the department level.
• Participates in developing plans, program evaluation and policy recommendations.
• Prepares budgets and drafts inter-agency agreements and contracts.
• Organizes and presents information to managers, staff and public.

Skills

Program planning

Policy guidance

Project management

Budget preparation

Public speaking

Education

Bachelor's degree in public administration

Job description

Plans, organizes and directs activities of one or more programs at the department level; conducts program and operational studies and analyses; participates in developing plans, program evaluation and policy recommendations; and performs other related duties as required.

Distinguishing Characteristics:

This class differs from the Program Specialist II in that the Program Specialist I is responsible for programs of limited scope and complexity; whereas the Program Specialist II performs the full range of program planning and development at the departmental level. The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.

• Conducts studies, analyzes systems and policies, identifying problems and potential solutions; participates in the preparation of plans and programs, determines scope of work, plans development process and timelines of programs;
• Develops, interprets, implements and evaluates new or revised policies, procedures and guidelines and recommends alternatives, changes or enhancements;
• Monitors and evaluates program effectiveness and efficiency, and develops recommendations to superiors on modifications to ensure program effectiveness and efficiency;
• Serves as a program resource and provides advice and consultation to managers, supervisors, other employees and the public;
• Assists in preparation of program budget;
• Prepares requests for proposals, drafts and administers professional services contracts, payments, grant reimbursements, and other required documentation;
• Identifies program needs and potential sources of funding from State, Federal and private sources, prepares and develops grant applications and supporting documentation and administers projects;
• Organizes and makes public presentations, provides design, technical support and project management functions;
• Performs as project lead with other professional staff and consultants, developing work plans, schedules and budgets; coordinates, reviews and monitors progress of projects; serves as liaison with local jurisdictions, agencies, and community groups;
• Trains staff and/or provides technical and policy guidance to staff, departmental personnel, other departments and agencies;
• Keeps abreast of Federal, State and County laws, ordinances, regulations and legislation that may govern or impact programs, evaluates impact and resolves issues or problems;
• Oversees the maintenance of records, prepares operational reports, evaluates statistics to ensure achievement of objectives and to implement program changes;
• Prepares, negotiates and monitors conformance with inter-agency agreements;
• Organizes and serves as department representative on multi-agency technical review committees, serves as program liaison and attends meetings with employees, departments, vendors and private and community organizations regarding program matters;
• Performs other related duties as required.

Training and Experience:

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in public administration, business administration, or a field pertinent to the department's program and activities; and two (2) years of specialized professional work experience pertinent to the department's programs and/or activities.

License Requirement:

Possession of a valid motor vehicle driver's license (equivalent to State of Hawaii Type 3).

Knowledge of:

Principles, practices and methods of program planning and development; pertinent Federal, State and County laws, codes and regulations; research and statistical methods and information sources; report writing; public relations; project management methods and techniques; effective organization and staff utilization; knowledge and understanding of department's programs and activities, operations, processes, regulations, goals and objectives, issues and concerns, policies and procedures.

Ability to:

Research and analyze issues, data, reports and identify alternative solutions, project consequences of proposed actions and implement recommendations; plan, direct, organize, coordinate, implement and manage activities and operations for the development of new or revised programs, policies and procedures; estimate, prepare and administer budgets for studies and/or managing projects; interact professionally with various levels of employees, officials and special interest groups; prepare clear and concise reports; communicate effectively orally and in writing; develop and maintain effective working relationships with others; interpret and apply federal, state and local policies, laws and regulations.

Health and Physical Condition:

Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:

Light