Program Specialist: Drive Coordination & Grants Success

SSFM International; Hilo (HI); Hybrid; USD 55,000 - 75,000; Full time

Job summary

SSFM International seeks a Program Specialist to support a variety of programs and projects across our planning, infrastructure, and environmental initiatives in Hawaii. The role may be filled at Level I or II based on qualifications and demonstrated capabilities.

You'll provide administrative, technical, and project coordination support, coordinating activities, preparing documents, and tracking budgets and records. Join a collaborative team delivering impactful outcomes.

Qualifications

• Experience coordinating projects and schedules across multi-disciplinary teams.
• Proven ability to prepare professional reports, briefs, and presentations.
• Grant administration or grant management experience is a plus.
• Familiar with public sector projects, planning, or infrastructure initiatives.
• Knowledge of environmental permitting or regulatory compliance is desirable.

Responsibilities

• Coordinate project activities, schedules, and deliverables across programs.
• Support project managers, planners, engineers, and technical teams.
• Prepare reports, correspondence, and other professional documents.
• Track budgets, contracts, grants, permits, invoices, and project records.
• Organize meetings, agendas, action items, and follow-up activities.
• Assist with grant administration and funding documentation.
• Support procurement, onboarding, and travel coordination.
• Foster collaborative relationships with clients and stakeholders.
• Identify process improvements to enhance efficiency.

Skills

Program coordination

Technical writing

Grant administration

Public sector

Environmental permitting

Architecture & planning

Data tracking

Stakeholder engagement

Job description

SSFM International seeks a Program Specialist to support a variety of programs and projects across our planning, infrastructure, and environmental initiatives in Hawaii. The role may be filled at Level I or II based on qualifications and demonstrated capabilities.

You'll provide administrative, technical, and project coordination support, coordinating activities, preparing documents, and tracking budgets and records. Join a collaborative team delivering impactful outcomes.