Program Specialist (Benefits)

State of Florida; Tallahassee (FL); On-site; USD 40,000 - 49,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

The State of Florida, Office of Legislative Services, Human Resources in the Florida Legislature, seeks a qualified HR Specialist for the Benefits section. The role focuses on administering medical, dental, vision, life insurance, disability, and FRS retirement plans for legislators and staff.

Responsibilities include handling inquiries, coordinating with Finance on premium transactions, and maintaining personnel records within the HCM system.

Qualifications

• Bachelor's degree in accounting, business or public administration (or related field) plus three years of professional experience in accounting, auditing, budgeting, human resources, or administrative work.
• Master's degree can substitute for one year of required experience; professional experience can substitute for college education on a year-for-year basis.

Responsibilities

• Assist with administration of all benefits and retirement programs (medical, dental, vision, life insurance, disability, FRS Pension and Investment plans).
• Respond to questions about benefits and retirement for legislators, employees, and agency staff.
• Coordinate with Finance on journal transfers, refunds, and vouchering warrants for premium and retirement payments.
• Input data into the legislative HCM system and maintain confidential personnel records.
• Assist in policy development and changes to personnel procedures.

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

THE WORK YOU WILL DO

The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified HR Specialist for their Benefits section. This person will be responsible for assisting with the administration of all benefits and retirement programs, including medical, dental, vision, life insurance, short- and long-term disability, and the Florida Retirement System (FRS) Pension and Investment plans.

OUR ORGANIZATION

The Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services.

The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists the offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

EXAMPLES OF WORK PERFORMED

• Assists employees in matters of retirement, group insurance, and other benefits.
• Responds to questions and problems in the administration of benefits for Legislators, employees, and with other agency personnel.
• Coordinates with the Finance and Accounting Office on journal transfers, refunds, and vouchering warrants for premium and retirement payments.
• Assists in administering phases of the diversified and comprehensive legislative human resource program.
• Researches and proposes improvements in the legislative human resource system.
• Processes and maintains confidential personnel records of all employees.
• Assists in recommending new personnel policies and procedures and changes to existing ones.
• Inputs data into the legislative HCM system and monitors computerized personnel reports and records.
• Performs special assignments, prepares reports, and drafts letters of response to inquiries.
• Advises employees and supervisors on workers' compensation programs and processes injury reports.
• Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of benefit programs administered by the Florida Retirement System and the Division of State Group Insurance.
• Knowledge of the basic principles of personnel administration.
• Knowledge of the principles, practices, and procedures of human resources.
• Knowledge of standard computer programs.
• Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to formulate policies and procedures.
• Ability to understand and apply related rules, regulations, policies, and procedures.
• Ability to work independently.
• Ability to solve problems and make decisions.
• Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.

MINIMUM QUALIFICATIONS

A bachelor’s degree from an accredited college or university with major coursework in accounting, business or public administration, or a related field and three years of professional experience in accounting, auditing, budgeting, human resource, staff development or training, purchasing, research, analysis, program planning and evaluation, or administrative work; or

A master’s degree from an accredited college or university in business, public administration or a related field can substitute for one year of the required experience.

Professional experience as described above can substitute on a year-for-year basis for the required college education.

PREFERRED QUALIFICATIONS

Preference will be given to candidates with State of Florida employee benefits and FRS experience.

SALARY

Commensurate with Experience (Minimum $44,580)
The Legislature offers a competitive benefits package.

ACCOMMODATION FOR DISABILITY

If an accommodation is needed for a disability, please notify Human Resources at [phone].

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.