Program Specialist - Academic Administration & Accreditation

Chapman University; Irvine (CA); On-site; USD 72,000 - 75,000; Full time

Job summary

Chapman University in Orange, CA seeks a Program Specialist to provide high-level administrative oversight to the Physician Assistant Studies program. You will work with the Chair and Director on accreditation, curriculum changes, and annual program evaluations, organizing data, schedules, and faculty contracts.

You will lead data collection, support PeopleSoft/Canvas systems, and coordinate hiring, onboarding, and program events.

Qualifications

• Bachelor’s degree or equivalent education or experience related to the duties and responsibilities.
• A minimum of four to five years related experience in providing administrative support to professional staff.
• Strong oral communication skills. Professional telephone and email etiquette.
• Writing skills to prepare clear and concise, grammatically correct business correspondence, strong editing, and proofreading skills.
• Ability to use tact and diplomacy to maintain a high level of confidentiality.
• Ability to work effectively as part of a team and collegially with staff, faculty, and administration.
• Ability to use word processing, internet, and electronic mail software, including Microsoft Office Suite.
• Ability to prioritize work duties when faced with interruptions, distractions, and fluctuating workload.
• Ability to exercise good judgment and accomplish tasks in a timely manner.
• Strong organizational skills with the ability to prioritize multiple projects and maintain composure, and good attitude when multi-tasking.
• Strong commitment to service.
• Demonstrated interpersonal skills with diverse groups of individuals at all organizational levels, both inside and outside of the university.

Responsibilities

• Set-up and maintain databases and records including student and alumni data.
• Schedule and administer first- and second-year testing days and assessments.
• Update PAS program electronics and software used on testing days.
• Coordinate with Director of Academic Education for staff support.
• Maintain student and department files and archives.
• Provide support for PeopleSoft, Canvas, 25Live, PeopleAdmin and Concur.
• Manage academic calendar with Google Calendar each trimester.
• Collaborate on catalog changes with the Chair.
• Coordinate PAS graduate exit surveys and analyze results.
• Support faculty evaluation and hiring of Standardized Patients.

Skills

Project coordination

Data reporting

Verbal & written communication

Collaboration

Problem solving

Education

Bachelor’s degree or equivalent

Tools

PeopleSoft

Canvas

25Live

PeopleAdmin

Concur

Course Catalog

Microsoft Excel

Microsoft Word

Job description

Chapman University in Orange, CA seeks a Program Specialist to provide high-level administrative oversight to the Physician Assistant Studies program. You will work with the Chair and Director on accreditation, curriculum changes, and annual program evaluations, organizing data, schedules, and faculty contracts.

You will lead data collection, support PeopleSoft/Canvas systems, and coordinate hiring, onboarding, and program events.