Campus P-Card & Accounts Payable Specialist

Chapman University; Irvine (CA); On-site; USD 37,000 - 41,000; Full time

Job summary

Chapman University is seeking a PCard Specialist to administer the University’s Procurement Card program on campus, supporting cardholders and departmental users daily. Under the PCard and Travel & Expense Manager, you will review approvals, reconcile transactions in Concur, maintain vendor data in PeopleSoft, and ensure compliance with fiscal policies and applicable regulations.

This role emphasizes process improvement, accurate reporting, and collaboration with accounts payable, procurement,

Qualifications

• Experience administering a procurement card (PCard) program and knowledge of federal and state tax reporting requirements.
• Strong organizational and analytical skills with attention to detail and ability to manage multiple priorities.
• Experience with automated financial systems, including PeopleSoft Financials/Accounts Payable 9.2 or higher.
• Proven ability to work with vendors, cardholders, and campus partners while maintaining confidentiality.

Responsibilities

• Manage daily administration and ongoing operation of the Procurement Card (PCard) program.
• Review PCard applications, provide training, issuance, maintenance, renewals, and closures.
• Reconcile monthly PCard transactions and statements in Concur.
• Maintain accurate vendor and cardholder records in PeopleSoft.
• Assist with accounts payable activities, including journal entries and tax reporting considerations.
• Ensure compliance with Chapman University policies and applicable regulations.

Skills

Accounts payable

Organizational skills

Analytical skills

PCard program experience

Customer service

Tax reporting knowledge

Policy compliance

Communication skills

Tools

PeopleSoft AP 9.2

Concur

Excel

Outlook

Word

Teams

OneDrive

Job description

Chapman University is seeking a PCard Specialist to administer the University’s Procurement Card program on campus, supporting cardholders and departmental users daily. Under the PCard and Travel & Expense Manager, you will review approvals, reconcile transactions in Concur, maintain vendor data in PeopleSoft, and ensure compliance with fiscal policies and applicable regulations.

This role emphasizes process improvement, accurate reporting, and collaboration with accounts payable, procurement,