Program Specialist

Paul D Camp Community College; Franklin (VA); Presencial; USD 21.000 - 30.000; A tiempo parcial

Descripción de la vacante

Paul D. Camp Community College in Franklin, VA, seeks a Program Specialist to provide essential administrative support across two campuses.

You will handle requisitions, communications, newsletters, and program graphics, while assisting success coaches and maintaining program resources. The role requires strong time management, organization, and strong written and verbal communication skills to serve a diverse student population and collaborate with multiple departments.

Formación

• Related work experience in an office setting with time management and customer service skills.
• Proven organization skills and detail orientation.
• Demonstrated leadership and problem-solving abilities.
• Knowledge of administrative practices and office procedures.

Responsabilidades

• Prepare requisitions and order supplies.
• Create graphics for flyers and program media; work with Institutional Advancement to meet standards.
• Design and develop the program newsletter.
• Maintain the Community Resources Toolkit.
• Greet and direct students to success coaches.
• Communicate with students via email, phone, and mailings.
• Provide direct support to success coaches as needed.
• Create and maintain the program webpage.
• Operate across two campuses with awareness of campus cultures.
• Coordinate and administer program activities.
• Manage communications, documents, and files.
• Keep a record of expenditures for a compliant budget.
• Record and file meeting minutes.
• Maintain a calendar of events.
• Prepare reports and grant data.

Conocimientos

Time management

Customer service

Organization

Detail oriented

Leadership

Problem solving

Communication

Active listening

Written communication

Oral communication

Driving

Herramientas

Microsoft Office

PC-based software

Internet applications

Descripción del empleo

Job Description

Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates in transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.

The Program Specialist will provide administrative services include the following:

• Prepare requisitions as required.
• Order supplies and maintain inventory as required.
• Create graphics for flyers, postcards, and other program media; work with the Institutional Advancement Department to ensure that College standard is met.
• Design and develop program newsletter.
• Maintain the "Community Resources Toolkit".
• Greet and direct students in the target population to success coaches.
• Communicate with the student population via email, phone calls, and mailings.
• Provide direct support to success coaches as needed.
• Create and maintain the program's webpage.
• Operate effectively between two campuses, taking into consideration unique campus cultures.

Provide other duties including the following:

• Coordinate and administer program activities.
• Manage communications, documents, and files.
• Keep a record of expenditures to ensure that an accurate budget is maintained.
• Record and file meeting minutes.
• Maintain a calendar of events.
• Prepare reports; collect and compile program data for grant reporting.
• Review files and other documents to gain information for accurate responses to data requests.

This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 - April 30, regardless of the hire date. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

KSA's/Required Qualifications

• Related work experience in an office setting utilizing time management and customer service skills.
• Proven use of organization skills and being detailed-oriented.
• Display excellent leadership skills and problem-solving skills.
• Knowledge of administrative practices, office procedures, and use of general office equipment.
• Proficient working knowledge of internet applications and PC-based software such as word processing, spreadsheet, and email (Microsoft Office preferred).
• Demonstrated active listening to respond appropriately to internal and external customer concerns.
• Demonstrated ability to communicate effectively, orally and in writing with a diverse population of faculty, staff, students, and other college stakeholders.
• Willingness to work at the Franklin and Suffolk campuses.
• Must possess a valid driver's license.

Additional Considerations

Work experience in an educational environment.