Program Specialist

Commonwealth of VA Careers; Franklin (VA); On-site; USD 21,000 - 23,000; Part time

Job summary

Paul D. Camp Community College in Franklin, VA is seeking a part-time Program Specialist to provide administrative support across two campuses and the regional center.

The role includes preparing requisitions, ordering supplies, designing program graphics and newsletters, maintaining the Community Resources Toolkit, and assisting success coaches. This wage position is limited to 1,500 hours per year (May 1 – April 30) with no state benefits; must be able to work at Franklin and Suffolk campuses

Qualifications

• Related work experience in an office setting with time management and customer service.
• Strong organization and detail orientation.
• Demonstrated leadership and problem-solving abilities.
• Proficiency with Microsoft Office and PC-based software; strong communication.

Responsibilities

• Prepare requisitions and order supplies; maintain inventory.
• Create program graphics; ensure college standards in collateral.
• Design newsletters; maintain the Community Resources Toolkit.
• Greet and direct students to success coaches; communicate with students via email/phone/mail.
• Create and maintain the program webpage; operate between two campuses.
• Coordinate and administer program activities; manage documents and files.
• Keep expenditure records; prepare reports and grant data; maintain calendar of events.
• Record meeting minutes; review files for data requests.

Skills

Office administration

Time management

Customer service

Organization skills

Detail-oriented

Leadership

Problem-solving

Communication

Microsoft Office

Active listening

Driver's license

Multi-campus coordination

Willingness to travel

Job description

Title: Program Specialist

Agency: Paul D. Camp Community College

Location: Franklin (City) - 620

FLSA: Nonexempt

Hiring Range: $15.00 - $17.00hr./DOQ

Full Time or Part Time: Part Time

Additional Detail

Job Description:

Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.

The Program Specialist will provide administrative services include the following:

• Prepare requisitions as required.
• Order supplies and maintain inventory as required.
• Create graphics for flyers, postcards, and other program media; work with the Institutional Advancement Department to ensure that College standard is met.
• Design and develop program newsletter.
• Maintain the “Community Resources Toolkit”.
• Greet and direct students in the target population to success coaches.
• Communicate with the student population via email, phone calls, and mailings.
• Provide direct support to success coaches as needed.
• Create and maintain the program’s webpage.
• Operate effectively between two campuses, taking into consideration unique campus cultures.

Provide other duties including the following:

• Coordinate and administer program activities.
• Manage communications, documents, and files.
• Keep a record of expenditures to ensure that an accurate budget is maintained.
• Record and file meeting minutes.
• Maintain a calendar of events.
• Prepare reports; collect and compile program data for grant reporting.
• Review files and other documents to gain information for accurate responses to data requests.

This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Minimum Qualifications:

• Related work experience in an office setting utilizing time management and customer service skills.
• Proven use of organization skills and being detailed-oriented.
• Display excellent leadership skills and problem-solving skills.
• Knowledge of administrative practices, office procedures, and use of general office equipment.
• Proficient working knowledge of internet applications and PC-based software such as word processing, spreadsheet, and email (Microsoft Office preferred).
• Demonstrated active listening to respond appropriately to internal and external customer concerns.
• Demonstrated ability to communicate effectively, orally and in writing with a diverse population of faculty, staff, students, and other college stakeholders.
• Willingness to work at the Franklin and Suffolk campuses.
• Must possess a valid driver’s license.

Additional Considerations:

• Work experience in an educational environment.