Program Specialist

Virginia's Community College System; Richmond (VA); On-site; USD 21,000 - 23,000; Part time

Job summary

Paul D. Camp Community College is seeking a part-time Program Specialist to provide administrative services, manage communications, and support success coaches across Franklin and Suffolk campuses.

The role involves creating newsletters, maintaining the program webpage, handling requisitions, inventory, and budget records, and coordinating activities with institutional advancement. This wage position limits hours and has no state benefits.

Qualifications

• Related work experience in an office setting utilizing time management and customer service skills.
• Proven use of organization skills and being detailed-oriented.
• Display excellent leadership skills and problem-solving skills.
• Knowledge of administrative practices, office procedures, and use of general office equipment.
• Proficient working knowledge of internet applications and PC-based software such as word processing, spreadsheet, and email (Microsoft Office preferred).
• Demonstrated active listening to respond appropriately to internal and external customer concerns.
• Demonstrated ability to communicate effectively, orally and in writing with a diverse population of faculty, staff, students, and other college stakeholders.
• Willingness to work at the Franklin and Suffolk campuses.
• Must possess a valid driver’s license.

Responsibilities

• Prepare requisitions and maintain inventory.
• Create program graphics and ensure College standards.
• Design and develop program newsletter.
• Maintain the Community Resources Toolkit.
• Greet students and direct them to success coaches.
• Communicate with students via email, phone, and mailings.
• Support success coaches as needed.
• Create and maintain the program’s webpage.
• Coordinate between two campuses.

Skills

Time management

Customer service

Organizational skills

Leadership

Office procedures

Microsoft Office

Communication

Tools

Microsoft Office

Job description

Working Title Program Specialist Role Title Admin and Office Specialist II Role Code 19012-SW FLSA Nonexempt Pay Band Position Number 277W0TBD Agency Paul D. Camp Community College Division Paul D. Camp Community College (Div) Work Location Franklin (City) - 620 Hiring Range $15.00 - $17.00hr./DOQ Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

Structured within the normal work week (Monday – Friday), i.e. two days a week; 8 hours a day, or 4 days a week; 4 hours a day.

This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 – April 30, regardless of the hire date.

Special Position No Job Description

Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.

Program Specialist will provide administrative services

• Prepare requisitions as required.
• Order supplies and maintain inventory as required.
• Create graphics for flyers, postcards, and other program media; work with the Institutional Advancement Department to ensure that College standard is met.
• Design and develop program newsletter.
• Maintain the “Community Resources Toolkit”.
• Greet and direct students in the target population to success coaches.
• Communicate with the student population via email, phone calls, and mailings.
• Provide direct support to success coaches as needed.
• Create and maintain the program’s webpage.
• Operate effectively between two campuses, taking into consideration unique campus cultures.

Provide Other Duties Including The Following

• Coordinate and administer program activities.
• Manage communications, documents, and files.
• Keep a record of expenditures to ensure that an accurate budget is maintained.
• Record and file meeting minutes.
• Maintain a calendar of events.
• Prepare reports; collect and compile program data for grant reporting.
• Review files and other documents to gain information for accurate responses to data requests.

This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Related work experience in an office setting utilizing time management and customer service skills.
• Proven use of organization skills and being detailed-oriented.
• Display excellent leadership skills and problem-solving skills.
• Knowledge of administrative practices, office procedures, and use of general office equipment.
• Proficient working knowledge of internet applications and PC-based software such as word processing, spreadsheet, and email (Microsoft Office preferred).
• Demonstrated active listening to respond appropriately to internal and external customer concerns.
• Demonstrated ability to communicate effectively, orally and in writing with a diverse population of faculty, staff, students, and other college stakeholders.
• Willingness to work at the Franklin and Suffolk campuses.
• Must possess a valid driver’s license.

Additional Considerations

• Work experience in an educational environment.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.