Program Specialist

Veterans Health Administration (DOVA); Buffalo (NY); In loco; USD 65.000 - 84.000; Tempo pieno

Descrizione del lavoro

The Buffalo VA Medical Center, part of the Veterans Health Administration, seeks a Program Specialist/Research Coordinator to manage the Million Veteran Program operations. You will enroll participants, collect data, and serve as a key link to the Program Coordinating Center.

The role requires reviewing documentation for accuracy, submitting IRB materials, and ensuring compliance with human subjects protections and information security, with travel up to 50% as needed.

Competenze

• Specialized experience in managing research settings.
• Experience coordinating projects and enrolling participants.
• Ability to collect, compile, and report data.

Mansioni

• Organize day-to-day MVP operations, enroll participants, and collect data.
• Review local site documentation and Investigator Study File for accuracy.
• Submit IRB documentation to Coordinating Centers and local R&D.
• Escalate issues to stakeholders and ensure regulatory compliance.

Conoscenze

Specialized research management

Enrollment of participants

Data collection & reporting

Formazione

Master's degree or higher (GS-9 path)

2 years of graduate education (or LL.B./J.D.)

Descrizione del lavoro

Summary

This position is one of Program Specialist, Research Coordinator with the Cooperative Studies Program in the Office of Research and Development (R&D), at Buffalo VA Medical Center. Learn more about this agency

Location and Availability

Buffalo, NY

1 vacancy

Telework eligible: No

Remote job: No

Relocation expenses reimbursed: No

Compensation

$64,543 – $83,911 per year

Pay scale & grade: GS 9

Work Schedule and Travel

Full-time

Travel required: 50% or less – You may be expected to travel for this position.

Appointment and Oversight

Appointment type: Temporary – 1 Year

Occupations and job series: 0301 Miscellaneous Administration And Program

Supervisory status: No

Federal service type: This job is in the Competitive Service

Represented by a union: No

Drug test: No

Security clearance: Other

Position sensitivity and risk: Non-sensitive (NS)/Low Risk

Background check type: Credentialing, Suitability/Fitness

Eligibility

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Duties and Responsibilities

• Organizes the day-to-day operations of Million Veteran Program (MVP), including enrolling participants, collecting data, and serving as a critical conduit to the Program Coordinating Center.
• Responsible for reviewing documentation completed by MVP personnel for accuracy and completeness of all local site documentation and records in the Investigator Study File.
• Ensures timely and complete submission of VA Central Institutional Review Board (IRB) documentation to Coordinating Centers as requested and prepares and submits all necessary documentation to local R&D.
• Responsible for escalating issues/concerns to all relevant stakeholders including adverse participant safety events, and other necessary communications.
• Responsible for ensuring MVP maintains compliance with all applicable regulatory concerns, including human subject protection and information security.
• Ensures MVP personnel follow all applicable protocols and regulations, including requirements for the protection of human subjects and research, safety and security.
• Serves as local site point of contact for all activities related to enrollment, including special events, and participant visits.
• Develops plans for expanding recruitment efforts within IRB guidelines and MVP protocol, including working with local site communication office in Veteran outreach programs.
• Performs all duties as assigned.

Additional Details

Work Schedule: M-F (8am – 4:30pm)

Recruitment & Relocation Incentives: Not authorized

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work is primarily sedentary. Typically, the employee may sit comfortably to do the work. There may be some walking, standing, bending, and lifting of light items such as focus group audio visual equipment, xerox paper and books.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents).
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government;
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Requirements

Background investigation and verification required.

Qualifications

Minimum Qualifications for GS-9:

Specialized Experience: Possess at least one (1) year of specialized experience equivalent to the next lower grade level of (GS-7) in Federal service. Specialized experience is managing research settings and coordinating projects including following protocols, enrolling and interviewing patients, and obtaining informed consent; following research investigatory processes, compilation of data, development and reporting of recommendation and findings.

OR

Graduate Education: Possess a master’s or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. (TRANSCRIPTS REQUIRED)

OR

Combining Education and Experience: Possess a combinations of successfully completed graduate level of education and experience as described above to meet total qualification requirements for the grade levels. To be computed by first determining the total qualifying experience as a percentage of the experience required for the grade level; then determining the education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify for the grade level. Only graduate education in excess of the amount required for the next lower grade level may be used to qualify applicants for positions at grades GS-9. (TRANSCRIPTS REQUIRED)

This position includes a Selective Placement Factor (skill, knowledge, ability or other worker characteristic basic to – and essential for – satisfactory performance of the job). Selective Placement Factors are a prerequisite to appointment and represent minimum requirements for a position. Applicants who do not meet it are ineligible for further consideration.

The Selective Placement Factor for this position is: possess experience in managing clinical research projects and/or programs.

English Language Proficiency: In accordance with 38 U.S.C. 7402(d), No person shall serve in direct patient care positions unless they are proficient in basic written and spoken English. You must be proficient in basic written and spoken English in order to meet the requirements of this position.

Required Documents

• Resume
• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (VA)
• Other (1)
• Other (2)
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Agency Contact Information

VHA National Recruitment Center

Phone: [phone]

Email: [e-mail]

Address: Buffalo ORD VISN 3, 130 S. Elmwood Ave, Buffalo, NY 14202-2478, US

Next Steps

After the vacancy announcement closes, we will review applications per Category Rating procedures to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance. Criminal history inquiries Equal Employment Opportunity (EEO) Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request