Program Specialist (VASH)

Veterans Health Administration (DOVA); San Diego (CA); On-site; USD 71,000 - 92,000; Full time

Job summary

VA San Diego Healthcare System is seeking a Program Specialist (VASH) to manage administrative data for the Social Work program, oversee reports, and support audits. The role involves coordinating with support and contracting services to ensure smooth program operations.

The position requires one year of specialized experience, or master’s level education, with detailed knowledge of systems like VISTA/CPRS and MS Office. A full-time schedule and permanent appointment are offered in San Diego, CA.

Qualifications

• Knowledge of variety of systems/data files and resources such as VISTA, CPRS, Microsoft Word, Excel, Access, PowerPoint, and Microsoft Tools.
• Ability to develop qualitative/quantitative reports and support improvements to program efficiency.
• Combination of administrative and database knowledge to support program operations.

Responsibilities

• Manages data for the administrative functions of the assigned Social Work program and the monitoring/completion of local and national reports.
• Prepares and maintains documents for internal and external program audits.
• Collaborates with support and contracting services to ensure efficient administrative flow within programs.
• Consults with technical and clinical experts to analyze program quality indicators.

Job description

Summary

This position is located at the VA San Diego Healthcare System (VASDHS) as part of the Healthcare for Homeless Veterans program. This position works in a large, complex healthcare system, which offers medical, psychiatric, and surgical services to veterans. The work includes a range of services and programs such as residential care, homeless veterans programs, discharge and transition planning, outreach, education of patients, staff and community agencies, etc.

Learn more about this agency

Overview

Help

Accepting applications

This job will close when we have received 50 applications which may be sooner than the closing date. Learn more

Location

1 vacancy in the following location:

San Diego, CA

1 vacancy

No matching locations found.

Work site options

Employment Information

Telework eligible: No

Remote job: No

Relocation expenses reimbursed: No

Salary: $70,507 – $91,664 per year

Pay scale & grade: GS 9

Promotion potential: None

Work schedule: Full-time

Travel Required: Not required

Appointment type: Permanent

Occupations and job series: 0301 Miscellaneous Administration And Program

Supervisory status: No

Federal service type: This job is in the Competitive Service

Represented by a union: No

Drug test: No

Security clearance: Not Required

Position sensitivity and risk: Non-sensitive (NS)/Low Risk

Background check type: Credentialing, Suitability/Fitness

Financial disclosure required: No

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number: CBSX-13094887-27-JAD

Control number: 890629300

This job is open to

Internal to an agency

Current federal employees of the hiring agency that posted the job announcement.

Clarification from the agency

Open to current, permanent VA San Diego employees ONLY.

Duties

• Manages data for the administrative functions of the assigned Social Work program, the monitoring and completion of local and national reports, the design and development of administrative reports, and the organization and management of work processes for program operations.
• Applies analytical and evaluation methods and techniques to monitor efficiency and effectiveness of program operations within the Social Work Service.
• Maintains accurate information about program census, monitoring approved services, and ensuring operations occur within the allotted budget.
• Prepares and maintain documents for survey readiness for internal program audits as well as external program audits by accreditation agencies.
• Manages designated Fund Control Point for purchase of program supplies and miscellaneous items.
• Collaborates with support and contracting services, reviews administrative processes, and ensures effectiveness and efficiency of administrative flow within the programs to which the selectee is assigned.
• Consults with technical and clinical experts to examine and analyze usual or problem situations indicated by changes in program quality indicators.

Performs other related duties as assigned.

Work Schedule: Monday through Friday, 8 hours shift with 30 minute lunch from 7:00AM to 4:30PM.

Telework: Not Available.

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist (VASH)/ PD10013O

Relocation/Recruitment Incentives: Not Authorized.

Critical Skills Incentive (CSI): Not Approved.

Permanent Change of Station (PCS): Not Authorized.

Requirements

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver’s licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government;
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/06/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07 level. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one (1) year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:

1. Knowledge of variety of systems/data files and resources such as VISTA, CPRS, Microsoft Word, Excel, Access, PowerPoint, and Microsoft Tools.
2. Knowledge of qualitative/quantitative reports and develops new work operations to support improvements to program efficiency and effectiveness.
3. Expertise in computer equipment and peripheral devices, operating methods and characteristics, as they apply to Social Work program productivity and effectiveness.
4. Combination of administrative and database knowledge to factually support conclusions and recommendations in a wide range of complex programs.
5. Possess analytical skills to conduct studies in support of management operations or in development or improvement of new and existing programs.
6. Preparing memorandums, reports, local and national presentations.

OR,

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master’s or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree, or LL.B. or J.D., if related.

OR,

• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a graduate degree.

You will be rated on the following Competencies for this position:

• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Additional information

This job opportunity announcement may be used to fill additional vacancies.

If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant’s criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required documents

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50’s (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• Resume
• SF-50/ Notification of Personnel Action
• Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50’s do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50’s include:
• Within grade increases at the highest grade held; or
• Promotions with an effective date more than one year old; or
• SF-50’s at the highest grade held with an effective date more than one year old.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Agency contact information

Jorge Delarosa

Phone: [phone]

Email: [e-mail]

Address: San Diego VA Medical Center 3350 La Jolla Village Drive San Diego, CA 92161 US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. If initial application submission is updated and resubmitted with a new resume, only the most current resume will be reviewed for consideration. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Criminal history inquiries

Equal Employment Opportunity (EEO) Policy

Financial suitability New employee probationary period

Privacy Act Reasonable accommodation policy

Selective Service Signature and false statements

Social security number request