Program Operations Support Assistant

The University of Georgia; Athens (GA); On-site; USD 35,000 - 42,000; Full time

Job summary

The University of Georgia is seeking a Program Operations Support Assistant to provide operational and programmatic support for EFNEP statewide initiatives. You will coordinate trainings, assist with purchasing, maintain records, and act as a liaison with county faculty and staff to ensure timely information flow.

The role requires a high school diploma and offers opportunities to manage multiple projects, budgets, and reporting across Georgia’s EFNEP program. Mon-Fri, 8-5, with travel as needed.

Qualifications

• High school diploma or equivalent required.
• Experience with program oversight/coordination and purchasing/vendor coordination preferred.

Responsibilities

• Statewide Program Coordination and Accountability: Provides operational support for EFNEP statewide activities and serves as primary contact for county faculty and staff regarding procedures, resources, reporting, and operations.
• Training and Program Coordination: Coordinates statewide trainings, meetings, and professional development; manages registrations, travel, facilities, materials and logistics.
• Program Resource Administration and Budget Support: Supports purchasing and resource management; researches products/vendors, processes purchases, tracks expenditures, distributes materials.
• Program Accountability, Data Management, and Reporting: Maintains databases and reporting tools; tracks documentation, monitors data submissions, and supports records retention.
• Administrative Support and Other Duties: Provides scheduling, correspondence, document prep, and general administrative support for statewide program objectives.

Skills

Program oversight experience

Vendor coordination experience

Education

High school diploma or equivalent

Job description

Posting Number:

S15637P

Working Title:

Program Operations Support Assistant

Department:

FACS-Community Food&Nutrit Ed

About the University of Georgia:

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

Posting Type:

External

Retirement Plan:

TRS

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday-Friday; 8-5 p.m.

Advertised Salary:

$35,200 - $42,240

Posting Date:

08/21/2026

Open until filled:

Yes

Proposed Starting Date:

09/27/2026

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR [e-mail].

USG Core Values Statement:

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. USG Board Policy 06.05 Freedom of Expression.

Classification Title:

Program Assistant I

FLSA:

Non-Exempt

FTE:

1.00

Minimum Qualifications:

High school diploma or equivalent

Preferred Qualifications:

• Experience with program oversight and coordination.
• Experience with purchasing and vendor coordination.

Position Summary:

This position provides operational and programmatic support for statewide program initiatives for the Expanded Food and Nutrition Education Program (EFNEP). The incumbent coordinates trainings and program resources, supports purchasing and budget-related activities, maintains program accountability and reporting systems, and serves as a key communication liaison with county faculty and staff. The position assists with the implementation of program operations and ensures the timely flow of information, materials, and documentation necessary for effective statewide program delivery. Administrative functions are performed in support of program operations and represent a smaller portion of the overall responsibilities.

Knowledge, Skills, Abilities and/or Competencies:

• Strong organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to work effectively with county faculty and staff and diverse audiences.
• Ability to coordinate multiple projects and activities simultaneously.
• Experience maintaining records, databases, and program documentation.
• Knowledge of budgeting, purchasing, and event coordination processes.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to exercise sound judgment and work independently with general supervision.

Physical Demands:

• Lift boxes up to 40 pounds
• Lifting, standing and packing boxes for shipping
• Lifting, standing and organizing materials for statewide trainings
• Travel to Extension events, such as trainings or meetings held at extension offices throughout the state. Travel to campus storage space for material inventory and distribution.

Is driving a responsibility of this position?:

Yes

Is this a Position of Trust?:

No

Does this position have operation, access, or control of financial resources?:

Yes

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

No

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit UGA Background Check website.

Duties/Responsibilities:

Statewide Program Coordination and Accountability

• Provides operational support for statewide program activities for the Expanded Food and Nutrition Education Program (EFNEP).
• Serves as a primary point of contact for county faculty and staff regarding program procedures, resources, reporting requirements, and operational processes.
• Maintains regular communication with county personnel, supports program implementation, monitors required documentation and reporting timelines, and assists in ensuring consistency and accountability across statewide program operations.

Percentage of time:

35

Duties/Responsibilities:

Training and Program Coordination

• Coordinates statewide trainings, meetings, and professional development activities in support of program delivery. Responsibilities include registration management, travel coordination, facility arrangements, communication with participants, preparation of training materials, and logistical support before, during, and after events.
• Assists state staff in planning and implementing training initiatives that support county program personnel.

Percentage of time:

25

Duties/Responsibilities:

Program Resource Administration and Budget Support

• Supports program purchasing and resource management activities by researching products and vendors, obtaining quotes, processing purchases, maintaining purchasing documentation, tracking expenditures, and coordinating distribution of educational supplies and materials.
• Assists with monitoring inventories and ensuring county staff have access to resources necessary for program implementation.

Percentage of time:

20

Duties/Responsibilities:

Program Accountability, Data Management, and Reporting

• Maintains program databases, electronic record systems, and reporting tools.
• Tracks receipt of required program documentation, monitors data submission processes, maintain records retention procedures, and prepares reports to support program accountability and evaluation requirements.
• Assists with ensuring completeness, accuracy, and organization of statewide program records

Percentage of time:

15

Duties/Responsibilities:

Administrative Support and Other Duties

• Provides limited administrative support related to program operations, including scheduling, correspondence, document preparation, and record maintenance.
• Performs other duties as assigned in support of statewide program objectives.

Percentage of time:

5

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Monica Johnson

Recruitment Contact Email:

[e-mail]

Recruitment Contact Phone:

7065426068