Program Operations & Procurement Assistant

Oswego-County-Opportunities,-Inc.-; City of Fulton (NY); On-site; USD 25,000 - 31,000; Full time

Job summary

Oswego County Opportunities, Inc. is seeking a Program Assistant to support the Behavioral Health Residential Services team. You will coordinate purchasing, process invoices, maintain records, and provide admin support to program leadership and staff.

The role requires strong organizational skills, ability to manage multiple priorities, and professional communication. Proficiency in MS Office and ERP systems like NetSuite is preferred.

Qualifications

• Associate's Degree with 1 year of admin support experience, OR High School Diploma/GED with 3 years of admin support experience.
• Equivalent education, training or experience may be considered in lieu of degree.
• Experience with purchasing, procurement, accounts payable, or related admin functions is preferred.

Responsibilities

• Coordinate purchasing activities, including purchase orders, invoices, vouchers, and vendor documentation.
• Order supplies, equipment, and services to support program operations.
• Track expenditures and assist with financial recordkeeping and audit support.
• Provide administrative support to staff and leadership.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Maintain electronic and paper filing systems, databases, and tracking tools.
• Coordinate meetings, trainings, and events.
• Respond to inquiries and serve as a liaison with internal and external stakeholders.
• Support departmental projects, contracts, grants, and agency initiatives.
• Maintain accurate records and ensure confidentiality of sensitive information.

Skills

Organizational skills

Prioritization

Communication skills

MS Office proficiency

ERP experience

Driver's license

Education

Associate's Degree

High School Diploma/GED

Equivalent experience

Tools

NetSuite

Job description

Oswego County Opportunities, Inc. is seeking a Program Assistant to support the Behavioral Health Residential Services team. You will coordinate purchasing, process invoices, maintain records, and provide admin support to program leadership and staff.

The role requires strong organizational skills, ability to manage multiple priorities, and professional communication. Proficiency in MS Office and ERP systems like NetSuite is preferred.