Administrative & Procurement Support Specialist

OCO Default Branding; Town of Fulton (NY); On-site; USD 25,000 - 31,000; Full time

Job summary

Oswego County Opportunities is seeking a Program Assistant to support our Behavioral Health Residential Services team. You will help keep department operations running smoothly by coordinating purchasing activities, processing invoices and financial documentation, maintaining records, and providing administrative support to program leadership and staff.

You will track expenditures, prepare reports, and liaise with internal and external stakeholders to ensure confidentiality and compliance, while

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication and customer service skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with NetSuite or similar ERP systems preferred.

Responsibilities

• Coordinate purchasing activities, including purchase orders, invoices, vouchers, and vendor documentation.
• Order supplies, equipment, and services to support program operations.
• Track expenditures and assist with financial recordkeeping and audit support.
• Provide administrative support to staff and leadership.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Maintain electronic and paper filing systems, databases, and tracking tools.
• Coordinate meetings, trainings, and events.
• Respond to inquiries and liaison with internal and external stakeholders.
• Support departmental projects, contracts, grants, and agency initiatives.
• Maintain accurate records and ensure confidentiality of sensitive information.

Skills

Organizational skills

Multitasking

Professional communication

Microsoft Office

Learning new systems

Customer service

Education

Associate's Degree

High School Diploma

Equivalent combination

Tools

NetSuite

ERP software

Job description

Oswego County Opportunities is seeking a Program Assistant to support our Behavioral Health Residential Services team. You will help keep department operations running smoothly by coordinating purchasing activities, processing invoices and financial documentation, maintaining records, and providing administrative support to program leadership and staff.

You will track expenditures, prepare reports, and liaise with internal and external stakeholders to ensure confidentiality and compliance, while