Program Assistant – Behavioral Health Admin

Oswego County Opportunities, Inc.; Town of Fulton (NY); On-site; USD 25,000 - 31,000; Full time

Job summary

Oswego County Opportunities, Inc. is seeking a Program Assistant to support our Behavioral Health Residential Services team.

You will coordinate purchasing activities, process invoices, maintain records, and provide administrative support to program leadership and staff. The role requires strong organizational skills, the ability to manage multiple priorities, and proficiency in Microsoft Office (Outlook, Word, Excel, Teams).

Qualifications

• Associate's Degree and one year of administrative support experience; OR High School Diploma/GED and three years of administrative support experience; OR An equivalent combination of education, training, and experience.
• Experience supporting purchasing, procurement, accounts payable, or related administrative functions.
• Experience using Microsoft Office and database applications.
• Experience using NetSuite or similar enterprise software.

Responsibilities

• Coordinate purchasing activities, including purchase orders, invoices, vouchers, and vendor documentation.
• Order supplies, equipment, and services to support program operations.
• Track expenditures and assist with financial recordkeeping and audit support.
• Provide administrative support to staff and leadership.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Maintain electronic and paper filing systems, databases, and tracking tools.
• Coordinate meetings, trainings, and events.
• Respond to inquiries and serve as a liaison with internal and external stakeholders.
• Support departmental projects, contracts, grants, and agency initiatives.
• Maintain accurate records and ensure confidentiality of sensitive information.

Skills

Organizational skills

Multitasking

Communication

MS Office

NetSuite

Driver's license

Education

Associate degree

High school diploma/GED

Equivalent combination

Tools

NetSuite

Job description

Oswego County Opportunities, Inc. is seeking a Program Assistant to support our Behavioral Health Residential Services team.

You will coordinate purchasing activities, process invoices, maintain records, and provide administrative support to program leadership and staff. The role requires strong organizational skills, the ability to manage multiple priorities, and proficiency in Microsoft Office (Outlook, Word, Excel, Teams).