Program Assistant

OCO Default Branding; Town of Fulton (NY); On-site; USD 25,000 - 31,000; Full time

Job summary

Oswego County Opportunities is seeking a Program Assistant to support our Behavioral Health Residential Services team. You will help keep department operations running smoothly by coordinating purchasing activities, processing invoices and financial documentation, maintaining records, and providing administrative support to program leadership and staff.

You will track expenditures, prepare reports, and liaise with internal and external stakeholders to ensure confidentiality and compliance, while

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication and customer service skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, Teams).
• Experience with NetSuite or similar ERP systems preferred.

Responsibilities

• Coordinate purchasing activities, including purchase orders, invoices, vouchers, and vendor documentation.
• Order supplies, equipment, and services to support program operations.
• Track expenditures and assist with financial recordkeeping and audit support.
• Provide administrative support to staff and leadership.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Maintain electronic and paper filing systems, databases, and tracking tools.
• Coordinate meetings, trainings, and events.
• Respond to inquiries and liaison with internal and external stakeholders.
• Support departmental projects, contracts, grants, and agency initiatives.
• Maintain accurate records and ensure confidentiality of sensitive information.

Skills

Organizational skills

Multitasking

Professional communication

Microsoft Office

Learning new systems

Customer service

Education

Associate's Degree

High School Diploma

Equivalent combination

Tools

NetSuite

ERP software

Job description

• Pay or shift range: $18.18 USD to $22.45 USD This is the expected pay range for this position. Final offers are based on various factors including skill set, relevant experience, qualifications, and other job-related considerations.

Description

Full-Time – 37.5 hours Per Week / 52 Weeks Per Year

Scheduled Hours Vary, Flexibility Required To Fulfill Program Needs

Pay Range: $18.18 - $22.45

Grade 13

Job Summary

Oswego County Opportunities is seeking a Program Assistant to support our Behavioral Health Residential Services team. In this role, you will help keep department operations running smoothly by coordinating purchasing activities, processing invoices and financial documentation, maintaining records, and providing administrative support to program leadership and staff.

What You'll Do

• Coordinate purchasing activities, including purchase orders, invoices, vouchers, and vendor documentation.
• Order supplies, equipment, and services to support program operations.
• Track expenditures and assist with financial recordkeeping and audit support.
• Provide administrative support to staff and leadership.
• Prepare correspondence, reports, meeting materials, and other business documents.
• Maintain electronic and paper filing systems, databases, and tracking tools.
• Coordinate meetings, trainings, and events.
• Respond to inquiries and serve as a liaison with internal and external stakeholders.
• Support departmental projects, contracts, grants, and agency initiatives.
• Maintain accurate records and ensure confidentiality of sensitive information.

What We're Looking For

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Professional communication and customer service skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Ability to learn agency software and business systems.
• Experience with NetSuite or similar ERP systems preferred.
• Valid NYS Driver's License and ability to meet agency driving requirements.

Minimum Qualifications

Required

• Associate's Degree and one (1) year of administrative support experience; OR
• High School Diploma/GED and three (3) years of administrative support experience; OR
• An equivalent combination of education, training, and experience.

Preferred

• Experience supporting purchasing, procurement, accounts payable, invoice processing, or related administrative functions.
• Experience using Microsoft Office and database applications.
• Experience using NetSuite or similar enterprise software.

Why Join OCO?

At Oswego County Opportunities, you'll join a mission-driven organization dedicated to strengthening individuals, families, and communities. We offer a collaborative work environment, opportunities for professional growth, and the chance to make a meaningful impact every day.

Oswego County Opportunities, Inc.provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race,creed,color, religion, age, sex, national origin, disability status, genetics, protected veteran status,marital status,sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.