Program Operations & Finance Liaison (Remote/Hybrid)

Arizona State Government; Phoenix (AZ); On-site; USD 61,000 - 74,000; Full time

Benefits offered by this job

Sick leave

Vacation with holidays

Parental leave

Health insurance

Retirement plan

Life insurance

Disability insurance

Remote work option

Job summary

The Arizona Department of Administration, General Services Division, is seeking a qualified Program Specialist to coordinate complex business operations and act as a primary liaison for external stakeholders while supporting the GSD Business Manager, Building Inspectors, and Project Managers.

The role entails managing financial and budget administration in AZ360, handling procurement, HR tasks, and interagency agreements to ensure efficient division operations.

Qualifications

• Bachelor’s degree preferred or equivalent combination of education and experience.
• Experience with government budgeting and procurement processes is a plus.
• Strong analytical and data interpretation skills.

Responsibilities

• Manage end-to-end financial lifecycle for TI and ISA databases, including budgets and transfers.
• Oversee ISA budgets, updates, and related meetings.
• Process invoices, fund transfers, and refunds for ISAs and small projects.
• Generate financial reports for Project Managers and GSD leadership.
• Track funding transfers, reconcile records, and ensure compliance.
• Coordinate HR activities, recruitment, onboarding, and personnel monitoring.
• Oversee hardware inventory and coordinate with ASET for annual obligations.
• Coordinate division travel, vehicle fleet, and related reimbursements.

Skills

APP navigation

AZ360 navigation

Financial data analysis

MS Office / Google Suite

Interpersonal communication

CMMS

Quickbase

Procore

Education

Bachelor’s degree in Business Administration, Finance, Public Administration, or related field

Job description

The Arizona Department of Administration, General Services Division, is seeking a qualified Program Specialist to coordinate complex business operations and act as a primary liaison for external stakeholders while supporting the GSD Business Manager, Building Inspectors, and Project Managers.

The role entails managing financial and budget administration in AZ360, handling procurement, HR tasks, and interagency agreements to ensure efficient division operations.