Program Operations & Data Coordinator — Hybrid, 4-Day Week

JVS - Bay Area; San Francisco (CA); Híbrido; USD 55.000 - 75.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical and dental coverage

Vacation & sick leave

Holiday pay

401(k) retirement match

FSA

Pet insurance discounts

EAP

Professional development

WFH stipend

Hybrid schedule SF

4-day work week

Descripción de la vacante

JVS in San Francisco seeks a Program Assistant to support the Contract Compliance program. You will handle administrative coordination, data entry, document management, and procurement, ensuring smooth program operations and compliance.

The role emphasizes strong communication, organizational skills, and collaboration with internal teams and external stakeholders in a hybrid work setting.

Formación

• Strong verbal communication and clear writing abilities.
• Ability to support multiple programs and adapt to changing priorities and agency needs.
• Excellent organizational skills and attention to detail with the ability to manage multiple tasks and deadlines.
• Ability to collaborate with colleagues, participants, and cross-functional teams.
• Demonstrates problem-solving and sound judgment in seeking guidance when needed.
• Experience providing high-volume administrative support in a fast-paced setting.
• Experience maintaining records and handling confidential information with discretion.
• Proficiency with Microsoft Office and CRM databases.
• Willingness to adapt to evolving workflows and processes.
• Interest in workforce development.

Responsabilidades

• Coordinate program logistics, calendars, syllabi, and debrief documents.
• Enter participant data into the database and conduct QA for accuracy.
• Prepare and maintain participant files for monitoring, audits, and reviews.
• Support contract management, setup, compliance, and data tracking.
• Prepare JVS documents in DocuSign and manage signature packets.
• Maintain reports, spreadsheets, trackers, and related program documentation.
• Set up virtual learning environments (Zoom, Google Classroom, Teams) and onboard participants.
• Procure and distribute program resources and training materials.

Conocimientos

Verbal communication

Written communication

Organization

Multi-tasking

Collaboration

Discretion with confidential info

MS Office

Herramientas

Salesforce

Google Workspace

Slack

DocuSign

SharePoint

Calendly

Asana

Descripción del empleo

JVS in San Francisco seeks a Program Assistant to support the Contract Compliance program. You will handle administrative coordination, data entry, document management, and procurement, ensuring smooth program operations and compliance.

The role emphasizes strong communication, organizational skills, and collaboration with internal teams and external stakeholders in a hybrid work setting.