Program Operations Assistant — Hybrid, 4-Day Week

Jewish Vocational Service (JVS); San Francisco (CA); Hybrid; USD 62,000 - 67,000; Full time

Benefits offered by this job

Medical and dental coverage

Vacation time (16 days)

Paid holidays

403(b) match

Healthcare and Dependent Care FSA

Pet insurance

Employee assistance program

Professional development

WFH stipend

4-day work week

Job summary

Jewish Vocational Service (JVS) in San Francisco seeks a Program Assistant to support smooth program operations within the Contract Compliance team. The role covers administrative and logistical coordination, data and document management, procurement and program supply management, setup, and event support.

The ideal candidate demonstrates strong organizational skills, meticulous attention to detail, and effective communication with internal and external stakeholders.

Qualifications

• Strong verbal communication and clear writing abilities.
• Ability to support multiple programs and adapt to changing priorities.
• Strong organizational skills with attention to detail and deadlines.
• Ability to collaborate with colleagues, participants, and cross-functional teams.
• Demonstrates problem-solving and sound judgment when guidance is needed.
• Experience providing high-volume administrative support in fast-paced settings.
• Proficiency with Microsoft Office and CRM databases.
• Willingness to adapt to evolving workflows, systems, and processes.
• Interest in workforce development.

Responsibilities

• Coordinate program logistics including schedules, calendars, syllabi, and debriefs.
• Enter participant data into JVS’s database with accuracy and privacy compliance.
• Prepare and maintain participant files for audits and contractual requirements.
• Set up and support virtual learning environments (Zoom, Google Classroom, Teams).
• Procure and distribute program resources and training materials.
• Prepare documents in DocuSign and manage signature packets.

Skills

Verbal communication

Writing skills

Organizational skills

Multitasking

Team collaboration

Discretion

Problem solving

Adaptability

Tools

Salesforce

Google Workspace

Slack

DocuSign

SharePoint

Calendly

Asana

Job description

Jewish Vocational Service (JVS) in San Francisco seeks a Program Assistant to support smooth program operations within the Contract Compliance team. The role covers administrative and logistical coordination, data and document management, procurement and program supply management, setup, and event support.

The ideal candidate demonstrates strong organizational skills, meticulous attention to detail, and effective communication with internal and external stakeholders.