Program Operations Coordinator with Security Clearance

RealmOne; Baltimore (MD); On-site; USD 70,000 - 90,000; Full time

Job summary

RealmOne is seeking a Program Operations Coordinator to support a DoD-focused enterprise IT program in a world-wide environment. The role encompasses travel coordination, tool ownership, personnel engagement, material management, and contract-level reporting to ensure compliance, staffing, and operational synchronization across customer networks.

Qualified applicants will have at least five years of experience supporting DoD programs and hold an active security clearance with a polygraph.

Qualifications

• Minimum of five (5) years supporting DoD programs.
• Active Security Clearance with appropriate Polygraph is required.

Responsibilities

• Coordinate personnel engagement, communication, and issue resolution in partnership with Leadership and HR.
• Manage travel for CONUS and OCONUS, including authorizations, LOA processing, and required documentation.
• Serve as Product Owner for collaboration, reporting, and CDRL tracking tools and oversee dashboards, metrics, and automated reporting for PMRs.
• Maintain Government Furnished Equipment/Materials lists and property logs; provide configuration management for documentation and deliverables.
• Lead preparation and consolidation of monthly PMR packages; manage CDRLs and submission workflows; track contract metrics and deliverables for audit readiness.

Job description

The RealmOne TRIBE is looking for you! RealmOne was built on the principle that people matter first and foremost. We believe in providing a strong work/life balance by investing in our employees and encouraging professional and personal growth. We do this by offering exceptional benefits, flexible schedules, and the tools necessary to achieve success through paid training, mentoring, and the opportunity to work alongside top-notch industry professionals. Join us on this journey as we execute this mission-critical contract providing systems architecture and engineering in a world-wide multi-level Enterprise IT environment! Your effort and expertise are crucial to the success and execution of this impactful mission. This opportunity supports an Enterprise IT contract with a team of SIGDEV Analysts, Systems Engineers, Junior Engineers, Telecommunication Technical Analysts and System Administrators, responsible for the architecture, engineering, integration, operations, maintenance and sustainment of multi-level Enterprise IT environment. Job Description: * The Program Operations Coordinator provides integrated operational support across all TTOs, combining travel coordination, tool/product ownership, personnel engagement, material management, and contract level reporting into a single mission critical function. This role ensures the program remains compliant, audit ready, fully staffed, and operationally synchronized across the customer's network environments. The Program Operations Coordinator shall possess the following capabilities:

Personnel Engagement & Workforce Support:

• Coordinate personnel engagement, communication, and issue resolution in partnership with Leadership and HR.
• Maintain staffing rosters, labor category compliance, clearance alignment.
• Review resumes for contract compliance and coordinate and participate in interview process.
• Support onboarding, orientation, 30 day check ins, and morale initiatives.

Travel Management:

• Manage all CONUS and OCONUS travel, including authorizations, cost estimates, LOA processing, country clearances, visas, and required documentation.
• Ensure compliance with JTR, FAR/DFARS, ITAR, and internal travel policy.
• Produce trip reports, manage travel funding budget and maintain audit ready travel trackers.

Tool & Workflow Ownership:

• Serve as Product Owner for collaboration, reporting, and CDRL tracking tools.
• Oversee system updates, permissions, workflow automation, and data integrity.
• Support development of dashboards, metrics, and automated reporting for PMRs.
• Coordinate with cybersecurity/IT to maintain RMF and access compliance.

Material, Property & Configuration Management:

• Maintain Government Furnished Equipment/Materials lists and property logs.
• Provide configuration management for documentation, version control, and deliverables.
• Implement a quality assurance process to ensure accuracy, completeness, and timeliness across all submissions.

Program Reporting & Deliverables:

• Lead preparation and consolidation of monthly Program Management Review (PMR) packages.
• Manage CDRLs and submission workflows across all functional areas.
• Maintain ITAR/IEA Exception Logs, travel documentation, OSHA/training records, and invoicing support materials.
• Track contract metrics and deliverable timelines to ensure audit readiness.

Qualifications:

• A minimum of five (5) years supporting DoD programs.Position requires active Security Clearance with appropriate Polygraph