Program Operations Coordinator

RealmOne; Columbia (MD); Hybrid; USD 100,000 - 160,000; Full time

Benefits offered by this job

Healthcare Coverage

401K

Paid Time Off

Educational & Professional Development

Flexible work schedules

Job summary

RealmOne, based in Columbia, MD, seeks a Program Operations Coordinator to provide integrated operational support across TTOs, combining travel coordination, tool ownership, personnel engagement, material management, and contract level reporting into a single mission-critical function.

The role ensures the program remains compliant, audit ready, fully staffed, and operationally synchronized across customer networks, with collaboration across Leadership, HR, and cybersecurity teams.

Qualifications

• A minimum of five (5) years supporting DoD programs.

Responsibilities

• Coordinate personnel engagement, communication, and issue resolution in partnership with Leadership and HR.
• Maintain staffing rosters, labor category compliance, clearance alignment.
• Review resumes for contract compliance and coordinate and participate in interview process.
• Support onboarding, orientation, 30 day check ins, and morale initiatives.
• Manage all CONUS and OCONUS travel, including authorizations, cost estimates, LOA processing, country clearances, visas, and required documentation.
• Ensure compliance with JTR, FAR/DFARS, ITAR, and internal travel policy.
• Produce trip reports, manage travel funding budget and maintain audit ready travel trackers.
• Serve as Product Owner for collaboration, reporting, and CDRL tracking tools.
• Oversee system updates, permissions, workflow automation, and data integrity.
• Support development of dashboards, metrics, and automated reporting for PMRs.
• Coordinate with cybersecurity/IT to maintain RMF and access compliance.
• Maintain Government Furnished Equipment/Materials lists and property logs.
• Provide configuration management for documentation, version control, and deliverables.
• Implement a quality assurance process to ensure accuracy, completeness, and timeliness across all submissions.
• Lead preparation and consolidation of monthly Program Management Review (PMR) packages.
• Manage CDRLs and submission workflows across all functional areas.
• Maintain ITAR/IEA Exception Logs, travel documentation, OSHA/training records, and invoicing support materials.
• Track contract metrics and deliverable timelines to ensure audit readiness.

Skills

DoD program experience

Job description

Job Brief

Coordinator, Operations, Engagement

Job Description

The RealmOne TRIBE is looking for you!

RealmOne was built on the principle that people matter first and foremost. We believe in providing a strong work/life balance by investing in our employees and encouraging professional and personal growth. We do this by offering exceptional benefits, flexible schedules, and the tools necessary to achieve success through paid training, mentoring, and the opportunity to work alongside top-notch industry professionals.

Join us on this journey as we execute this mission‑critical contract providing systems architecture and engineering in a world-wide multi‑level Enterprise IT environment!

Your effort and expertise are crucial to the success and execution of this impactful mission. This opportunity supports an Enterprise IT contract with a team of SIGDEV Analysts, Systems Engineers, Junior Engineers, Telecommunication Technical Analysts and System Administrators, responsible for the architecture, engineering, integration, operations, maintenance and sustainment of multi‑level Enterprise IT environment.

Job Description

• The Program Operations Coordinator provides integrated operational support across all TTOs, combining travel coordination, tool/product ownership, personnel engagement, material management, and contract level reporting into a single mission critical function. This role ensures the program remains compliant, audit ready, fully staffed, and operationally synchronized across the customer's network environments.

The Program Operations Coordinator shall possess the following capabilities

• Personnel Engagement & Workforce Support:
  • Coordinate personnel engagement, communication, and issue resolution in partnership with Leadership and HR.
  • Maintain staffing rosters, labor category compliance, clearance alignment.
  • Review resumes for contract compliance and coordinate and participate in interview process.
  • Support onboarding, orientation, 30 day check ins, and morale initiatives.
• Travel Management:
  • Manage all CONUS and OCONUS travel, including authorizations, cost estimates, LOA processing, country clearances, visas, and required documentation.
  • Ensure compliance with JTR, FAR/DFARS, ITAR, and internal travel policy.
  • Produce trip reports, manage travel funding budget and maintain audit ready travel trackers.
• Tool & Workflow Ownership:
  • Serve as Product Owner for collaboration, reporting, and CDRL tracking tools.
  • Oversee system updates, permissions, workflow automation, and data integrity.
  • Support development of dashboards, metrics, and automated reporting for PMRs.
  • Coordinate with cybersecurity/IT to maintain RMF and access compliance.
• Material, Property & Configuration Management:
  • Maintain Government Furnished Equipment/Materials lists and property logs.
  • Provide configuration management for documentation, version control, and deliverables.
  • Implement a quality assurance process to ensure accuracy, completeness, and timeliness across all submissions.
• Program Reporting & Deliverables:
  • Lead preparation and consolidation of monthly Program Management Review (PMR) packages.
  • Manage CDRLs and submission workflows across all functional areas.
  • Maintain ITAR/IEA Exception Logs, travel documentation, OSHA/training records, and invoicing support materials.
  • Track contract metrics and deliverable timelines to ensure audit readiness.

Qualifications

• A minimum of five (5) years supporting DoD programs.

Position requires active Security Clearance with appropriate Polygraph

Pay Range

100,000-160,000

The RealmOne pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Our approach to crafting offers considers various factors to establish an equitable and competitive compensation package. These considerations include, but are not limited to, the extent and intricacy of the role's responsibilities, the candidate's educational background, their work experience, and the specific competencies crucial for success in the role.

RealmOne Benefits

• Healthcare Coverage + Insurance: Medical: Three (3) rich healthcare options through CareFirst with 100% or majority company-paid premiums. Tax-advantaged health savings account available with generous employer contribution. Dental + Vision: 100% employer-paid for employees and family with buy-up option available.
• Retirement & Savings: 401K - 10% TOTAL CONTRIBUTION - 5% safe harbor - 5% annual profit share. Immediate vested, no match required!
• Paid Time Off & More: 4 weeks starting PTO - 11 federal holidays + 2 floating holidays - Paid hours for company-required training.
• Career Growth & Development: Access to FREE 24/7 learning via Udemy - Opportunities to participate in tech councils, industry initiatives, etc. - $7,500 annual Educational & Professional Development Assistance.
• MORE BENEFITS...FOR EVERY LIFESTYLE! - Paid parental leave - Adoption assistance - Annual swag drops - Flexible work schedules - -Generous referral bonus program - Employee appreciation + family-friendly corporate events ...and much more.

ABOUT US

• RealmOne is a mid-sized science and technology company dedicated to solving our customers' toughest mission challenges.
• Headquartered in Columbia, MD., RealmOne supplies advanced cybersecurity, data science and software engineering services and products to customers in the Government and commercial sectors.
• RealmOne delivers encompassing mission assurance and critical systems support to government customers across various U.S. locations to include Colorado, Georgia, Hawaii, Texas, Utah, and Virginia.
• RealmOne has earned numerous awards, including being named a Top Workplace by the Baltimore Sun. With more than 30+ active contracts, 12 of which are prime, RealmOne stands as a premier innovator supporting the Government and Department of Defense, with team members located nationwide.

Disclaimer

Benefits packages offered by RealmOne are subject to variation and may differ based on work location, clearance level, and other eligibility criteria. Specific eligibility, availability, and scope of benefits are not guaranteed, may differ from those generally described, and remain subject to modification at the sole discretion of the company.