Program Operations & Calendar Specialist

Robert Wood Johnson Foundation - Princeton, NJ; Princeton (NJ); On-site; USD 50,000 - 70,000; Full time

Job summary

Robert Wood Johnson Foundation in Princeton, NJ, is seeking a program administrative assistant to support Foundation Services. Responsibilities include calendar management, travel coordination, meeting planning, and preparing presentations and reports.

The role requires an associate’s degree (or equivalent) and strong communication, organization, and teamwork skills. Occasional on-site work at Princeton with potential remote coordination as needed.

Qualifications

• Associate’s degree or equivalent education required.
• Proficiency in Microsoft Outlook and Office Suite (Excel, PowerPoint, Word).
• Experience with calendar management including complex meetings and travel.
• Ability to coordinate staff travel and manage related expenses.
• Excellent written and verbal communication; strong customer service orientation.
• Ability to work independently and in a collaborative team setting.

Responsibilities

• Provide administrative support including calendar management and travel coordination.
• Assist program staff with complex scheduling, meetings, and events.
• Prepare presentations, spreadsheets, charts, and reports.
• Coordinate IT requests, supply requisitions, and facilities needs.
• Take notes, summarize discussions, and distribute summaries as needed.
• Assist in onboarding and provide backup support for PAAs.
• Perform other duties as assigned.

Skills

Calendar management

Travel coordination

Meeting planning

Special projects

Attention to detail

Customer service

Interpersonal skills

Independent worker

Team collaboration

Education

Associate’s degree

Tools

Microsoft Outlook

Office Suite

Excel

PowerPoint

Word

OneNote

Evernote

Dropbox

Google Drive

Microsoft Teams

Workday

Concur

Job description

Robert Wood Johnson Foundation in Princeton, NJ, is seeking a program administrative assistant to support Foundation Services. Responsibilities include calendar management, travel coordination, meeting planning, and preparing presentations and reports.

The role requires an associate’s degree (or equivalent) and strong communication, organization, and teamwork skills. Occasional on-site work at Princeton with potential remote coordination as needed.